DISTRICT
SPORTS OFFICE : DEOGARH
Manual – 1
Particulars of Organisation, Function
and Duties
[ Section 4 (i) (b) (i) ]
1. Aims
and Objectives of the Organisation:
There is a District Sports Office in every district which
is run under the control of the Directorate of Sports & Youth Services,
Orissa, Bhubaneswar and generally under the charge of the collector, who may
entrust the executive control to a District Sports Officer or any other Officer
subordinate to him. The main objective of the District Sports Office is to
conduct various Sports & Youth oriented Schemes/Programme of the Government
of Orissa, Deptt of Sports & Youth Affairs in a success manner.
2. Mission
/ Vision:
The District Sports Office of a district keeps the
organisation wise accounts of Sports Activities under its control. At the end of the year total achievements of
the district in various Sports & Games along with the receipt and
expenditure of the distinct for the same are send to the Directorate of Sports
& Youth Services, Orissa, Bhubaneswar for incorporation of activities &
achievements for compilation of the state account of sports & games. It is
also the mission of the District Sports Office that, different kinds of
competitions are to be conducted for scouting of Sports Talents within the
district. Brief reports are made correctly and send in time to the Directorate
of Sports & Youth Services, Orissa.
3. Brief
History and Back Ground for its Establishment:
Sports Office, Deogarh was up graded as District
Sports Office w.e.f 01.04.1994. Prior to up gradation, this was under the
control of District Sports Officer, Sambalpur.
4. Organisation
Chart:
Commissioner-cum-Secretary to the
Govt. of Orissa, Department of Sports & Youth
Affairs
Director
Directorate of Sports & Youth
Services, Orissa, Bhubaneswar
Asst. Director (Planning) Asst. Director (Sports) Asst. Director (Youth Services)
District Magistrate & Collector
District Sports Officer
5. Allocation
of Business :
Director of Sports & Youth Services, Orissa,
Bhubaneswar is the head of the Department in respect of Sports & Youth Affairs of the state.
The responsibility for proper management and working
of a District Sports Office vested entirely with the collector of the district.
He is personally responsible to the government for due accounting of all
Grant-in Aid Money received & disbursed and for sate custody of government
properties.
The District Sports Officer shall be the immediate
executive of the District Sports Office. He is responsible to the Collector for
the working of the District Sports Office.
6. Duties
to be performed to Achieve the Mission.
Different kinds of Schemes & Programme for
promotion of Sports and Games are received in the District Sports Office for
its proper implementation. Those are scrutinised and verified by the District
Sports & Youth Advisory Committee before implementing by the District
Sports Officer. The payments are made to the different firms under different
heads of accounts within the funds allocated by the government for the purpose.
It is also the responsibility of the District Sports Officer to make the
various programme of the Govt success and to keep the programme wise receipt
& payment accounts correctly.
7. Details
of Service Rendered :
Applications from Sports Related Organisations for the
Govt. Grants are received at the District Sports Office and after verification
the proposals are recommend to the Government Deptts.
8. Citizen Interactions - District Sports Office shall conduct the various sports
programme with active participation of the local sports experts and
associations.
9. Postal
address of the Office.
District Sports Office
At- Collectorate Building
PO. / Dist - Deogarh
Pin – 768104, Orissa
10. Map
of Office Location.
District Sports Office is functioning in a part of the
Collectorate Building, Deogarh. It is only ½ km away from the Private Bus Stand
and is situated towards east direction. It is also about 200 mtrs. walkable
distance towards North from Kacheri Chowk on the Mumbai-Calcutta National High
Way No- 6 .
11. Working
Hours both for Office and Public.
The working hours of office are from 10.00 AM to 5.00
PM with launch break from 1.30 p.m. to 2.00 p.m.
12. Public Interaction if any - District Sports Office is well linked with various
Sports Clubs/Associations of this District.
13. Grievance
redress mechanism
Any person can obtain information related to the
Sports & Youth Affairs of this district through personal contact with the
District Sports Officer.
Manual - 2
Powers and
Duties of Officers and Employees
[ Selection
4(i) (b) (ii) ]
|
Sl. No. |
Designation of Post |
Administrative |
Financial |
Statutory |
Others |
Duties Attached |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
District Sports Officer |
Responsible to the Collector for working of the District Sports Office |
----- |
Conduct the various Sports & Youth oriented programme |
---- |
Receiving of different kinds of project proposals for Govt. Grants. |
Manual – 3
Procedure followed in decision making
process
[ Section 4 (i) (b) (iii)
]
Sl. No. Activity Level of Action Time Frame
1. Receipt of proposals Dist. Sports Officer 10 a.m to 1.30 noon (Mon to Fri)
for Govt. Grants 10 a.m to 12.30 a.m. (Satur day)
for verification
2. Scrutiny of proposals Dist. Sports Officer Within 3 days of receipt
3. Verification of proposals Sports and
Youth Within 15 days of
receipt
Advisory
Committee
4. Recomendation of Dist. Sports Officer Within 3 days after Verification
the proposals towards
Government
Level.
8. Issue of Letters Book Transfer
Register On
the same Day.
Manual - 4
Norms set for the
Dis-Charge of Functions
[ Section 4 (i) (b) (iv) ]
Sl.
No. Activity Time Frame Level of Action
1. Diary
of letter 3 minutes
per letter
2. Despatch
of letter 5minutes per
letter Regd. Daks including the entry
3. Receipt
of Proposal 5 minutes per
proposal Entry in Register
4. Scrutiny of Proposal 15 minutes per proposal
Averagely.
5. Preparation for payment 5 minutes per voucher
After entry in Register
6. Report and Return 30 minutes per report After completion of Programme.
Manual - 5
Rules, Regulations, Instructions,
Manuals and
Records for discharging function
[ Section 4 (i) (b) (v) ]
|
Sl No |
Name of the act rules, regulations |
Brief gist of the contents |
Reference No if any |
Price in case of priced publication |
|
1 |
Societies Registration Act-1860 |
For registration of societies /clubs/ sangha/ mahila samities etc. |
-- |
--- |
|
2 |
Rule of Sports & Games in India |
For conducting of different kinds of sports and games. |
-- |
--- |
|
3 |
Rules of Track & Field . |
For drawing of different kinds of coats & field of specified games. |
-- |
--- |
Manual – 6
A statement of the categories of Document that are held by it for under
its control
[Section- 4 (i) (b) (vi)]
A statement of the
categories of documents held :
|
Sl. No. |
Nature of Record |
Details of information available |
Unit/Section where available |
Retention period, where available |
|
1 |
Letter Receipt Register |
Letter received for each matter |
Dak Section of Collectorate, Deogarh |
|
|
2 |
Letter Despatch Register |
Letter despatched in each matter |
Despatch Section of Collectorate,Deogarh |
|
|
3 |
Letter Transfer Register |
Letter issued in any matter |
District Sports Office |
|
|
4 |
Stock Register of Office
Stationeries & other Articles. |
Details Stock Position |
District Sports Office |
|
|
5 |
Grant in Aid Register |
Details of GIA of various organizations/Institutions. |
District Sports Office |
|
Manual – 7
Particulars of any arrangement that
exist for consultation with or
representation by the members of the
public in relation to
the formulation of its policy for
implementation
[Section 4 (i) (b) (vii)]
|
Sl No. |
Name and address of the consultative
Committees/Bodies |
Constitution of the Committee/Body |
Role and Responsibility |
Frequency of Meetings |
|
1 |
District Council of Sports, Deogarh |
Collector-Chairman D.S.O.-Member Secy 2 Representatives from District Athletic
Association-Member 2 Eminent Sports Persons-Member C.I.of Schools-Member |
For successful
implementation of various Sports activities and for preparation of sports
calendar of the district. |
At least Once in a Year |
|
2 |
District Sports & Youth Advisory Committee,
Deogarh |
Collector-Chairman ADM-Vice Chairman D.S.O.-Member Secy C.I.of Schools-Member Dist.Tourist Officer-Member Dist. NCC/NSS Officer-Member 2 Representatives from District Athletic
Association-Member 2 Eminent Sports Persons-Member |
For recomendation of
various Sports & Youth oriented project proposals towards Central and
State Govts. For financial assistance. |
At least Once in a Year before the month of
August/Sept. |
Manual – 8
A statement of Boards, Council,
Committees and other Bodies Constituted
[Section 4 (i) (b) (viii) ]
|
Sl No. |
Name & Address of the
Body |
Main function of the Body |
Consti-tution of the Body |
Date of consti-tution |
Date up to which valid |
Whether Minutes accessible
to public |
Frequency of Meeting |
Remarks |
- As Above -
Manual – 9
Directory of Officers and Employees
[Section 4 (i) (b) (ix)]
|
Sl
No. |
Name and Designation |
Office Phone No. |
E-mail address |
|
1 |
Sri Jagadish Prasad
Agrawala,I.A.S. District Magistrate & Collector,Deogarh |
06641226354 (O) |
dmdeogarh@ori.nic.in |
|
2 |
Sri Premananda Samal, OAS (1) SB Additional
District Magistrate, Deogarh |
06641226358 (O) |
|
|
3 |
Sri Maguni Charan Barik, DSSO-cum-Dist.Sports Officer,I/C., Deogarh |
06641226211 (O) |
|
|
4 |
Sri Lingaraj Sahu, Jr. Clerk |
06641226211 (O) |
|
Manual 10
The Monthly Remuneration received by
each of the Officers and Employees
including the system of compensation as provided in the regulation
[Section 4 (i) (b) (x)]
|
Sl
No. |
Name
and designation |
Pay
Scale/ monthly |
Remuneration
(in Rs.) |
|
1 |
Sri
M.C. Barik DSSO-cum-DSO,I/C. |
6500 – 10500 |
Rs.
14,703 |
|
2 |
Sri Lingaraj Sahu, Jr. Clerk |
3050
– 4590 |
Rs.
5,915 |
Manual -11
The Budget
Allocated to Each Agency
[Section 4 (i) (b) (xi)]
Non-Plan Budget:
|
Major Head |
Activities to be performed |
Sanctioned Budget |
Budget Estimate |
Revised Estimate |
Expenditure for the last year |
|
|
1 |
2 |
3 |
4 |
5 |
6 |
|
|
NIL |
NIL |
NIL |
NIL |
NIL |
NIL |
|
Plan Budget:
|
Name of the Plan Scheme |
Activities to be Under Taken |
Date of Commencement |
Expected date for Completion |
Amount Sanctioned |
Amount Disbursed/Spent |
|
Sports Talent Scouting for Govt. Sports Hostels. |
Block & District Level Scouting Programme |
Tentatively during the month of April-May |
By 30th. May |
Rs.2,000/= |
Rs.2,000/= |
|
Observance of Sports Day in the memory of Hocky Player DHYAN CHAND |
Celebration of District Level Function. |
During the month of August |
On 29 th. August of every Year |
Rs. 500/= |
Rs. 500/= |
|
Sports Festival for Women |
Block & District Level Competitions |
During the month of July-August |
By 31 st. August. |
Rs. 1,500/= |
Rs. 1,500/= |
|
Rural Sports |
Block & District Level Competitions |
During the month of Sept-October |
By 31 st. October. |
Rs. 2,500/= |
Rs. 2,500/= |
|
Youth Festival |
Block & District Level Competitions |
During the month of November-Dec. |
By 31 st. December. |
Rs. 2,000/= |
Rs. 2,000/= |
Manual 12
The Manner of
Execution of Subsidy Programme
[Section 4 (i) (b)(xii)]
|
Sl No. |
Name and Address of the Institution |
Purpose for which Subsidy provided |
No. of Beneficiaries |
Amount of Subsidy |
Previous years Utilization progress |
Previous years Achievement |
|
1 |
NIL |
NIL |
NIL |
NIL |
NIL |
NIL |
List of
individuals given subsidy
|
Sl No. |
Name and Address of the Institution |
Purpose for which subsidy provided |
Amount of subsidy |
Scheme and criterion for selection |
No. of time subsidy given in the past with purpose |
|
1 |
NIL |
NIL |
NIL |
NIL |
NIL |
Manual 13
Particulars of Recipients of Concession Permits
or Authorisation Granted
[Section 4 (i) (b) (xiii)]
|
Sl No |
Name and Address of the Beneficiary |
Nature of
concession/permit/ authorisation provided |
Purpose for which Granted |
Scheme and Criterion for Selection |
No. of time similar given in the past with purpose |
|
1 |
NIL |
NIL |
NIL |
NIL |
NIL |
Manual 14
Information
Available in Electronic Form
[Section- 4 (i) (b) (xiv)]
Details of Information:
|
Sl. No. |
Activities for which Electronic Data Available |
Nature of Information Available |
Can it be shared with public |
Is it available in web site or is being used back end data base |
|
NIL |
NIL |
NIL |
NIL |
NIL |
Manual 15
Particulars of Facilities Available to Citizens
for Obtaining Information
[Section 4 (i) (b) (xv)]
|
Sl No. |
Facility Available |
Nature of Information Available |
Working Hours |
|
1 |
Information Centre
|
|
|
|
2 |
Web Site |
|
|
|
3 |
Liabrary |
|
|
|
4 |
Notice board |
|
|
|
5 |
District Sports Office |
Details of various Sports & Youth Activities Programme |
During office hours |
Manual – 16
Name, Designation & Other Particulars of Public Information
Officers.
[Section 4 (i) (b) (xvi)]
|
Sl No. |
Designation of Officer Designated as PIO |
Postal Address |
Telephone No |
E-mail Address |
Demarcation of a area/activities if more than one PIO is there. |
|
1 |
Officer-in-Charge, Gens. & Misc section, Collectorate,Deogarh. |
Office of the D.M.& Collector At/ Dt- Deogarh |
-- |
-- |
Deogarh District |
List of Assistant
Public Information Officers:
|
Sl No. |
Designation of officer designated as Assistant Public Information Officer |
Postal address |
Telephone No |
E-mail address |
|
1 |
District Sports Officer (In-Charge),Deogarh |
Office of the D.M.& Collector At/ Dt- Deogarh |
06641 226211 (O) |
----- |
First Appellate
Authority in the Department:
|
Sl No. |
Designation of officer designated as first appellate authority |
Postal address |
Telephone No |
E-mail address |
Demarcation of a area/activities it more than one PIO is there |
|
1 |
NIL |
||||
Manual – 17
Other
Information as may be Prescribed
Section 4 (i) (b) (xvii)
Other information as may be prescribed for dissemination shall be Collected,
Tabulated, Compiled, Collected and Provided in the Form of Manual from time to time.
