Manual-1

Manual-1

Particulars of Organization, Function and duties

(Section 4(1)(b)(i))

1. Aims and objectives of the Organization : Deals with all Judicial matters under the control of District Magistrate and Collector, Deogarh.

2. Mission/Vision : Maintenance of law and order in the district, Grant/ Renewal/ Suspension/ Cancellation and other matters relating to Arms/Explossive licence, Cinema/Video licence, Court matters, Payment of fee bills and other matters relating to the Law Officers of Deogarh District, Verification of character and antecedents, Processing of Passport application forms, Jail matters including recommendation for premature/parole/furlough release of prisoners and other Judicial matters of the district.

3. Brief history and background for its establishment:- Judicial Section of the Collectorate, Deogarh started functioning w.e.f.01.01.1994 when the new district of Deogarh was created being bifurcated from Sambalpur district vide Revenue and Excise Department , Orissa Notification No.56113 Dt.22.12.1993.

4.Orgnaisation charts:- O/O the Dist. Magistrate and Collector,Deogarh.

Text Box: Office of the C.I. of Police, Deogarh

Office of the Sub-Collector & S.D.M., Deogarh

All District level and Sub-ordinate Offices of the district.

Special Sub-Jail, Deogarh.

O/O the Govt.Pleader,Deogarh.

O/O the Public Prosecutor,Deogarh

O/O the Superintndent of Police,Deogarh.

Deogarh P.S. Barkote P.S. Reamal P.S. Kundheigola P.S.

5.Allocation of business: Judicial matters.

6.Duties to be performed to achieve the mission:-Day to day activities such as maintenance of files,records and movement of the same.

7.Details of services rendered:-Grant/Renewal/Suspension/Cancellation and other matters relating to Arms /Explossive licence, Cinema/Video licence, payment of feebills and other matters relating to Law Officers of Deogarh District, Maintenance of law and order in the district, Supervision of Police Administration, Jail Administration, Recommendation for release of prisoners and other Judicial matters of the district.

8.citizens interaction:.Interaction with citizens relating to Arms/Explossive licence, Cinema/Video licence, Maintenance of law and order, Public grievances etc.

9.Postal address of the main office,attached/subordinate office/field units etc.

Main office:

Office of the Dist. Magistrate and Collector,Deogarh

At/PO/Dist.- Deogarh (ORISSA)

Sub-Ordinate Offices:

1.Office of the Superintendent of Police,Deogarh.

At/PO/Dist.- Deogarh.

2.Office of the Sub-Collector and Sub-Divisional Magistrate,Deogarh.

At/PO/Dist.-Deogarh.

3. Office of the Public Prosecutor,Deogarh., At/PO/Dist.-Deogarh.

4. Office of the Government Pleader,Deogarh,At/PO/Dist.-Deogarh.

5. Office of the Tahasildar,Deogarh.

6. Office of the C.I. of Police,Deogarh.

7. All District level Offices of Deogarh District.

8. Deogarh Police Station,At/PO/Dist.-Deogarh.

9. Barkote Police Station,At/PO-Barkote,Dist.-Deogarh.

10.Reamal Police Station,At/PO-Reamal,Dist.-Deogarh.

11.Kundheigola Police Station,At/PO-Kundheigola,Dist.-Deogarh.

12. Special Sub-Jail,Deogarh.At/PO/Dist.Deogarh.

13. Deogarh Fire Station,At/PO/Dist.-Deogarh.

14. Barkote Fire Station,At/PO-Barkote,Dist.-Deogarh.

15. Panchayat Samiti,Barkote,At/PO-Barkote,Dist-Deogarh.

16. Panchayat Samiti,Reamal,At/PO-Reamal,Dist.-Deogarh.

17. Panchayat Samiti,Tileibani,At/PO-Tileibani,Dist-Deogarh.

18. Deogarh Municipality,At/PO/Dist.-Deogarh

10.Map of office location:- The Judicial Section of the Collectorate is situated in the Collectorate Building of Deogarh District and the Map of Office location is available in the Collectorate.

11. Working hours both for office and public.:-.10 AM to 5PM excepting Govt. Holidays.

12, Public interaction,if any: As mentioned at sl.8 above.

13.Grievance redress mechanism.:- Public grievances are being redressed in the District Grievance Cell of the Collectorate,Deogarh.

Manual-2

Power and duties of officers and empooyees

(Section 4(I0(b)(ii))

Powers and duties of officers and staff

Sl. No.	Designation of Post	Power				Duties attached
Sl. No.	Designation of Post	Administrative	Financial	Statutory	Others	Duties attached
1	2	3	4	5	6	7
01.	District Magistrate and Collector,Deogarh.	Head of Office, General Administration and overall Supervision.	D.D.O. of Secret Service funds and as per O.G.F.R.	District Magistrate of the Duistrict.		General Administration and overall supervision.
02.	Addl. District Magistarate,Deiogarh.	,General Administration and supervision.	As per O.G.F.R.&delegated with powers to pass and sanction the bills of Law Officers of Deogarh District.	Addl. District Magistrate of the district.		General Administration and supervision of all the works relating to Judicial Section, Collectorate,,Deogarh.
03.	Officer-in-Charge, Judicial, Collectorate, Deogarh.			Discharge all the works of Judicial Section with the assistance of Ministerial Staff.		Discharge all the works of Judicial Section with the assistance of Ministerial Staff attached to the Section.
04	Establishment Officer,Collectorate,Deogarh.		Delegated with powers as Drawing Officer of the bills of Law Officers of Deogarh District.
05	Ministerial Staff					Assist the Officer-in- Charge, Judicial, Collectorate to discharge all the day to day Official work of Dist. Judicial Section, Collectorate, Deogarh and prepare the bills of Law Officers of Deogarh District.

Manual-3

Procedure followed in decision making process

(Section 4(i)(b)(iii))

On receipt of a letter or pettion or an application , the Dealing Assistant of the Section put up the letter in the concerned file and in absence of any file , prepares a new file describing the subject matter in detail and submits it to the Head Clerk. The Head Clerk submits the same to the Officer-in-Charge,Judl.,who submits the same to the Addl. Dist. Magistrate after recording his views on the matter. After due observation, the Addl. District Masgistrate disposes the file and if necessary he submits the same to the District Magistrate and Collector for final disposal and orders.

Flow progress chart of decision-making process is as follows

Dist. Magistrate and Collector,Deogarh.

Addl. Distrrict Magistrate, Deogarh.

Officer-in-Charge, Judicial,Collectorate,Deogarh.

Head Clerk

Senior Clerk.

Manual-4

Norma set for the discharge of functions

(Section 4(1)(b)(iv))

As mentioned at Manual-3 above.

Manual-5

Rules,regulations,instructions,manuals & records for discharging functions

(Section 4(1)(b)(v))

Prepare a list of rules,regulations,instructions,manuals and records for discharging functions available with the public authority for the smooth discharge of its functions.

List of regulations,instructions,manuals and records

Sl.No.	Name of the act,rules,regulations etc	Brief gists of the contents	Reference No.if any	Price in case of priced publications
1	2	3	4	5
01	Orissa Record Manual	Maintenance of files, records, registers.
02.	Arms Act.	Matters relating to Arms and Ammunitions.
03	Explosives Act.	Matters relating to Explossives.
04.	Petroleum Act.	Matters relating to Petroleum products.
05.	Orissa Jail Manual	Matters relating to Jail Administration.
06.	Orissa Law Officers Rules,1971	Matters relating to Govt. Advocates.
07	Orissa Cinemas Regulation Act.	Matters relating to exhibition of Cinema/Video.
08	National Security Act.,1980	Matters relating to security
09	C.P.C.,Cr.P.C.,I.P.C.	Matters relating to Civil & Criminal Cases
10	S.C. and S.T.(POA) Act.	Prevention of atrocities against S.C.s and S.T.s
11	Passport Act. and Rules	Passport
12	Cable T.V.networks regulation Act.	Matters relating to Cable T.V.
13	Right to Information Act.
14	Instructions, Circulars and Guidelines received from Higher quarters from time to time.

Manual-6

A statement of the categories of documents that are held by it for under its control

(Section 4(1)(b)(vi))

Details of the records,available may be made in a statement form,wingwise,unitwise,branchwise and it it may be got tabulated,indexed and catalogued.(An illustrative list is given below)

A statement of the categories of documents held

Sl.No.	Nature of Record	Details of information available	Unit/Section where available	Retention period,where available
1	2	3	4	5
01	Log Book	Letters received in this Section.	Judicial Section, Collectorate,Deogarh.	Three years.
02	Index Register	File number	-do-	-do-
03.	Arms licence register(four numbers,one for each P.S.	Details of the Arms licence issued in the district.	-do-	Maximum period
04	Renewal register	Details of Arms licences renewed.	-do-	-do-
05	Explossive licence register	Details of the Explossive licences	-do-	-do-
06	Court Fee register	Affidavits sworned before the Executive Magistrate.	-do-	Three years.
07	Register of verification of character and antecedents	Details of verification of character and antecedents.	-do-	Maximum period

Manual-7

Particulars of any arrangement that exists for consultation with or representation by the member of the public in relation to the formulation of its policy of implementation.

(Section 4(1)(b)(vii))

Details of consultative committee and other bodies with withch consultations are held.

Sl.No.	Name and address of the consultative committees/bodies	Constitution of the committee/body	Role & responsibility	Frequency of meetings
01.	Police Magistracy Co-ordination committee.	DM,CJM,ADM,SP,E.Ms,P.P.,Associate Lawyer,S.D.M., D.S.P.,All Asst.P.P.s, D.F.O.,C.D.M.O, R.T.O.,C.S.O., Supdt. Of Excise,Supdt.,Special Sub-Jail etc.	Discussion on disposal of Criminal cases,Forest cases, Excise cases,preventive sections of Cr.PC,M.V.Act.,E.C.Act.,Food Adulteration,Jail matters,Law and order situation of the district, Conversion of religion, verification of character and antecedents, S.C.and S.T.(POA) Act. etc.	Quarterly.

Manual-8

A statement of boards,council,committees and other bodies constituted

(Section 4(1)(b)(viii))

List of boards,councils,committee etc.

Sl.No.	Name and address of the body	Main functions of the body	Constitution of the body	Date of constitution	Date upto which valid	Whether minutes accessible to public	Frecuency of meetings	Remarks
1	2	3	4	5	6	7	8	9
01	Board of Official visitors	To visit the Special ub-Jail,Deogarh to see different aspects of the Jail.	DM,Dist.Judge,ADM,SP,Sub-Collector, Exe. Engr.,R&B, C.I.of Schools,C.D.M.O.,Chairman,Deogarh Municipality,etc.	Statutory body	Always	No
02	Board of Non-Official visitors	-d0-	Five non-official members appointed by the Dist.Magistrate including MLA of the district.	31.08.2004	31.08.2006	No

Please attached copies of detailed notification/orders for their constitutions.

Manual-9

Directory of Officers and employees

(Section 4(1)(b)(ix))

Directory

Sl. No.

Name & Designation

Office Phone No.

E-Mail address

Sri Julius Lakra, Collector & DM, Deogarh

06641-STD

226354(O)

226353(R)

dm-deogarh@.nic.in

Sri Gangaram Pradhan, OAS(I), Additional District Magistrate, Deogarh (Incharge)

06641-STD

226358(O)

226326(R)

Sri Basanta Ku. Dash, Dy. Collector Judicial,Collectorate,Deogarh.

Sri Dilip Guru, Head Clerk

Sri Sebak Pradhan, Sr. Clerk

Manual-10

The monthly renumeration received by each of the Officers and employees,including the system of compensation as provided in the dregulations

(Section 4(1)(b)(x))

Sl. No.	Name & Designation	Pay Scale/Monthly remuneration
	Available at Establishment Section, Collectorate,Deogarh.

Note:Details about system of compensation provided in regulations may be given

Manual-11

The budget allocated to each agency

(Section 4(1)(b)(xi))

Non-Plan Budget

Major Head	Activities to be performed	Sanctioned budget	Budget estimate	Revised estimate	Expenditure for last year
1	2	3	4	5	6
D.No.4-2014-Admn. Of justice-114-Legal Advisor and Counsels-Collectors and others	Payment of feebills and other expenses of Law Officers of Deogarh District.

Manual-12

The manner of execution of subsidy programme

(Section 4(1)(b)(xii))

List of institutions given subsidy

Not applicable to Judicial Section, Collectorate, Deogarh.

Manual-13

Particulars of receipients of concessions,permits or authorizations granted

(Section 4(1)(b)(xiii))

List of beneficiaries

The list of Arms licences issued in Deogarh District is available at NIC, Deogarh District.

Manual-14

Information available in an electronic form

(Section 4(1)(b)(xiv))

Details of information

Sl.No.

Activitis for which electronics data available

Nature of information available

Can it be shared with public

Is it available website or is being used back and data base

List of Arms licences of Deogarh District.

Details of the licence such as licence No., Name and address of the licencee,Weapon No., validity etc.

No.

It is being used as back end data base..

Manual-15

Particulars of facilities available to citizens for obtaining information.

(Section 4(1)(b)(xv))

Sl. No.	Facility available	Nature of information available	Working hour
1	2	3	4
1	Information centre	All the accessible information of the Judicial Section.	10 AM to 5 PM excepting Govt. Holidays.
2	Website
3	Library	Nil
4	Notice Board	Notice Board of the Collectorate,Deogarh.	-do-

Manual-16

Name,Designation and other particulars of public information Officers

(Section 4(1)(b)(xvi))

List of Public Information Officers

Sl.No.	Designation of Officer designated as PIL	Postal address	Telephone No.	E-Mail address	Demarcation of Area/Activities,if more than one PIO is there.
1	2	3	4	5	6
1	Officer-in-Charge,General & Misc.,Collectorate, Deogarh	Collectorate,Deogarh	06641-226843	dm-deogarh@nic.in

List of Assistant Public Information Officers

Sl.No.	Designation of the Officer,Designated as Assistnat PIO	Postal Address	Telephone No.	E-Mail Address
1	2	3	4	5
1	Officer-in-Charge, Judicial, Collectorate,Deogarh	Collectorate,Deogarh

First appellate authority in the department

Sl.No.	Designation of the Offgicer designated as First appellate authority	Postal address	Telephone NO.	Email address	Demarcation of area/activitires if more than one appellate authority is there
1	2	3	4	5	6
1	Additional District Magistrate,Deogarh	Collectorate,Deogarh	226358

Manual-17

Other information as may be prescribed

(Section 4(1)(b)(xvii))

All other information as may be prescribed for dissemination shall be collected,tabulated.Complied ,collected and provided in the form of manual from time to time.