MANUAL – 1

Particulars of organization, function & duties

(Sec. 4(1) (b) (1) )

1- Aims & Objectives of the organization.

Regulation of Market as per O.A.P.M. Act- 1956.

2- Mission / Vision

Nil

3- Brief History & Background for its establishment.

The Deogarh R.M.C. was started functioning on 23.1.1995 vide Govt. notification No.22781 dt.8.12.94 and deals with agriculture produce as notified by the Govt..

4- Organisation Charts

Sub-Collector-cum-Chairman, Deogarh R.M.C., Secretary, Deogarh R.M.C.

5- Allocation of Business

Nil

6- Duties to be performed to achieve the mission

Nil

7- Details of Services rendered

Nil

8- Citizens Interaction

Nil

9- Postal address of main office, attached/Su-ordinate Office/field units etc.

1. Sub-Collector-cum-Chairman, Deogarh R.M.C.

2. Secretary, Deogarh R.M.C.

Deogarh Municipality, ward no.-7, At/Po-Purunagarh, Dist- Deogarh.

10- Map of Office Location.

Enclosed

11- Working hours both for office and public

Working hours both for office and public is 10A.M. to 5P.M. with lunch break 1.30 P.M. to 2 P.M.

12- Public interaction if any

As per requirement of Farmers, services rendered.

13- Grievance Redress mechanism

Grievance petitions/applications received from various end have been dealt with carefully and action deemed fit is being taken keeping in view O.A.P.M. Act- 1956.

MANUAL –2

Powers and duties of officers and employees

(Section 4(1)(b)(ii)

Powers and duties of officers and staff

Sl.No.	Designation of post	Powers				Power & Duties
Sl.No.	Designation of post	Administrative	Financial	Statutory	Others	Power & Duties
1	Sub-Collector-cum-Chairman, Deogarh, R.M.C.	Full power in the division	-	Full power	Appointing authority of the Jr.Clerk, forester, F.G, Driver and IV grade employees	Sub-Colletor is the Admn. Head of the R.M.C.(D) supervision of the all works in connection with establishment of R.M.C.. Drawing & Disbursing of salary of staff, and election officer of the R.M.C. for constitution of committee.
2	Secretary, Deogarh R.M.C.	-	-	-	-	Supervision of all the work inconnection with establishment of R.M.C. manage day to day office work/checked the cash book and other related A/C/ transmitting the Data to NIC.
3.	Jr.clerk	-	-	-	-	Manage day to day office work, supervising the different check gates/ hats in control of Deogarh R.M.C.
4.	Jr. Accountant	-	-	-	-	Maintained the cash book, ledger and all related A/C, supervising the paddy purchase center in procurement season.
5.	Yardmen					Yardmen are in-charge of different check gate and to collect market fed as per norms
6.	Peon					Help the above staff for smooth management of official work.

MANUAL – 3

Procedure followed in decision-making process

{Section 4(1) (b) (iii)}

Flow Process Chart for issue of Food Card.

On receipt of letters, the same are placed before the Secretary for perusal, the Dealing Assistant put, then the letter on the concerned file subsequently describing the subject matter in detail and submit it to the Secretary, Deogarh R.M.C. Then the Secretary submit the file to Sub-Collector-cum-Chairman, Deogarh R.M.C. for order /necessary action.

Flow progress chart of decision making process is as follows:

Sub-Collector-cum-Chairman, Deogarh R.M.C.

Secretary, Deogarh R.M.C.

Dealing Assistant

Jr. Accountant

MANUAL – 4

Norms set for the discharge of functions

{Section 4(1) (b) (iv)}

Illustration

As mentioned at Manual – 3 above.

MANUAL – 5

Rules, Regulation, Instructions, Manuals & Records for discharging functions.

{Section 4(1) (b) (v)}

List of regulations, instructions, manuals and records.

Sl. No.	Name of the Act, Rules, Regulations etc.	Brief gist’s of the contents	Ref. No. if any	Price in case of priced publications
1	O.A.P.M. Act-1956	Regarding market fees collection/staff pattern/regulation on Agricultural product etc.
2	Model By-laws	Regarding smooth management of staff/ farmers.

MANUAL-6

A statement of category documents that are held by it under its control.

(Section-4(1)b(vi))

Sl. No.	Nature of records	Details of information available	Unit/section where available	Retention period, where available
1	2	3	4	5
1.	Cash Book	Record of daily office transaction	Deogarh R.M.C.	3 years
2.	Acquaintance.	Record of payment of salary to staff.	-do-	-do-
3.	Daily wages muster roll	Record of payment of contractual employees of Deogarh R.M.C.	-do-	-do-
4.	Register of letter issued	Record for issue of letters	-do-	-do-
5.	Register of Postage	Day to day expenditure A/C of postage stamp.	-do-	-do-
6.	Attendance Register	Record of Attendance of staff in office	-do-	-do-
7.	Cash received register used in different check gates.	Day to day cash received from different check gate in control of Deogarh R.M.C.	-do-	-do-
8.	Ledger & Register	Record of detailed A/C	Deogarh RMC	-do-
9.	Office order Book	About the office order	-do-	-do-
10.	Roster register	Record of maintained ORV Act	-do-	-do-
11.	Stock register of check gate money receipt	Entry of stock	-do-	-do-
12.	Dead stock register	Entry of stock in dead stock register	-do-	-do-

MANUAL- 7

Particulars of any arrangement that exist for consultation with or representation by the members of the public in relation to the formulation of its policy of implementation.

(Section –4(1)(b)(vii))

Detail of consultative committees and other bodies with which consultations are held.

Sl. No.	Name and address of the consultative committees/bodies	Constitution of the committees/ bodies	Role and responsibility	Frequency of meeting
1	2	3	4	5
1.	S/c (D) Chairman, RMC (D)	Yet to constitute	S/c is the Administrative head of the RMC (D). Also he is the Election officer to constitute the committee.	Meetings are arranged as and when necessary with R.M.C./Employee, officer and others.
2.	Secretary, RMC, Deogarh

MANUAL- 8

A statement of boards, council, committees and other bodies constituted.

(Section 4(1)(b)(viii)

Sl. No.

Name and address of the body

Main function of the body

Constitution of the body

Date of constitution

Date upto which valid

Whether minutes accessible to public

Frequency of meetings

Remarks

Not applicable

MANUAL-9

Directory of Officers and employees

(Section 4(1)(b)(ix))

Directory

Sl. No.	Name and Designation	Office phone no.	E.Mail address
1	2	3	4
1.	Sri S.S.Nayak, OAS(I), JB, Sub-Collector, Deogarh	06641-226236(O) 06641-226233(Res)	-
2.	Sri C.K. Bose, Secretary, Deogarh RMC.	06641-226617(O)	-
3.	Sri P.K.Mohapatra, Jr. clerk	-do-	-
4.	Sri P.K.Behera, Jr.clerk	-do-	-
5.	Sri K.C. Sahu, Yardmen	-do-	-
6.	Sri S.K.Nath, Yardmen	-do-	-
7.	Sri U.C. Hasti, Yardmen	-do-	-
8.	Sri P.K.Naik, Yardmen	-do-	-
9.	Sri P.K.Rana, Yardmen	-do-	-
10.	Sri B.K.Sahu, Yardmen	-do-	-
11.	Sri D.Bhoi, Yardmen	-do-	-
12.	Sri S.K.Bhoi, Yardmen	-do-	-
13.	Sri T.K.Samal, Yardmen	-do-	-
14.	Sri D.Sahu, Yardmen	-do-	-
15.	Sri M.K.Sahu, Yardmen	-do-	-
16.	Sri B.K. Pani, Yardmen	-do-	-
17.	Sri N.K.Sahu, Yardmen	-do-	-
18.	Sri G.D.Pradhan, Yardmen	-do-	-
19.	Sri T.Deb, Peon	-do-	-
20.	Sri D.D.Biswal, Peon	-do-	-

MANUAL- 10

The monthly remuneration received by each of the officers and employees, including the system of compensation as provided in the regulations.

(Section 4(1)(b)(x)

Sl. No.	Name and Designation	Pay scale/monthly remuneration
1	2	3
1.	Sri S.S.Nayak, OAS(I) J.B., Sub-Collector-cum-Chairman, Deogarh RMC	-
2.	Sri Chittaranjan Ku. Bose, Secretary	5000-150-8000
3.	Sri Pratap Kumar Mohapatra, Jr. clerk	3050-75-3950-4590
4.	Sri Ranjit Kumar Behera, Jr. Accountant	3050-75-3950-4590
5.	Sri K.C. Sahu, Yardmen	1650/- consolidated
6.	Sri N.K. Sahu, Yardmen	-do-
7.	Sri M.K. Sahu, Yardmen	-do-
8.	Sri U.C. Hasti, Yardmen	-do-
9.	Sri D.Bhoi, Yardmen	-do-
10.	Sri S.K.Nath, Yardmen	-do-
11.	Sri S.K.Bhoi, Yardmen	-do-
12.	Sri D. Sahu, Yardmen	-do-
13.	Sri B.K.Sahu, Yardmen	-do-
14.	Sri J.K. Samal, Yardmen	-do-
15.	Sri P.K.Naik, Yardmen	-do-
16.	Sri G.D.Pradhan, Yardmen	-do-
17.	Sri T.Deb, Peon	-do-
18.	Sri D.D. Biswal, Night watchman	-do-
19.	Sri B.K.Pani, Yardmen	-do-
20	Sri P.K.Rana, Yardmen	-do-

MANUAL- 11

The budget allocated to each agency

(Section – 4(1)(b)(xi))

The budget allocated to each of its agency, indicating the particulars of all plans , proposed expenditures and reports on disbursement made.

Budget

Sl.No.	Budget Head	Amount demanded	Amount allotted
1	2	3	4
1.	Salary	657900/-	657900/-
2.	T.A.	15000/-	15000/-
3.	Remuneration	5600/-	5600/-
4.	Contingency	5000/-	4000/-
5.	Wages	15000/-	-
6.	Printing	6000/-	6000/-
7.	Entertainment	2500/-	1000/-
8.	Periodicals	2500/-	1200/-
9.	Telephone	3000/-	1000/-
10.	Electricity	1000/-	1000/-
11.	Postage	1000/-	1000/-
12.	Repair	2000/-	1000/-
13.	Publicity	15000/-	10000/-
14.	Contribution to OSAMB	74750/-	74750/-
15.	G.P. Share	60000/-	40000/-
16.	Audit fees	39200/-	39200/-
17.	Rent	26400/-	26400/-
18.	Insurance	500/-	500/-
19.	Legal Expenditure	1000/-	1000/-
20.	Election	5000/-	5000/-
21.	Free transportation	5000/-	5000/-
22.	Maintenance of yards	25000/-	7000/-
23.	Training & seminars	-	12000/-
24.	Other expenditures	15000/-	5000/-

MANUAL- 12

The manner of execution of subsidy program

(Section 4(1)(b)(xii)

List of institutions given subsidy.

Sl.No.	Name and address of the institution	Purpose of which provided	No. of beneficiaries		Amount of subsidy		Previous years utilization progress	Previous year achievement
1	2	3	4	5		6		7
		Does not arise

List of individuals given subsidy.

Sl.No.	Name and address of the beneficiaries	Purpose of which subsidy provided	Amount of subsidy	Scheme and criterion for selection	No. of time subsidy given in past with purpose.
1	2	3	4	5	6

Nil

MANUAL- 13

Particulars of recipient of concessions, permits or authorizations granted.

(Section 4(1)(b)(xiii))

List of beneficiaries

Sl.No.	Name and address of the beneficiaries	Nature of concession / permit / authorization	Purpose of which granted	Scheme and criterion for selection.	No. of items similar concession given in past with purpose.
1	2	3	4	5	6
Does not arise

MANUAL- 14

Information available in an electronic form

(Section 4 (1) (b) (xiv))

Details of information

Sl.No.	Activities for which electronic available	Nature of information available	Can it be shared with public	Is it available web site or is being used back end data base
1	2	3	4	5
No such information are available for this office, if necessary information will be given.

MANUAL – 15

Particulars of facilities available to citizens for obtaining information.

(Section-4(1)(b) (xv))

Sl.No.	Facility available	Nature of information available	Working hours
1	2	3	4
1.	Information center	-	-
2.	Website	-	-
3.	Library	-	-
4.	Notice board	-	-

The records/information are available in the R.M.C. office, Deogarh during the office hours.

MANUAL- 16

Name , designation and other particulars of public information officers.

(Section 4(1)(b)(xvi))

List of Public information officers.

Sl.No.	Designation of officer designated as PIL	Postal address	Telephone number	E-mail address	Demarcation of area/ activities if more than one PIO is there.
1	2	3	4	5	6
1.	Secretary, Deogarh RMC	Office of the RMC, Deogarh.	06641-226617	-	-

List of Assistant Public Information Officers.

Sl.No.	Designation of officer designated as Assistant PIO	Postal address	Telephone number	E-mail address
1	2	3	4	5
-	-	-	-	-

First appellate authority in the department.

Sl. No.

Designation of officer designated as first appellate authority

Postal address

Telephone number

E-mail address

Demarcation of area/ activities if more than one appellate authority is there.

Sub-Collector, Deogarh

Office of the Sub-Collector, Deogarh

06641-226236(O)

06641-226233 (R)

MANUAL- 17

Other information as may be prescribed

(Section 4(1) (b) (xvii))

All other information as may be prescribed for dissemination shall be collected, tabulated, complied, collected and provided in the form of Manual from time to time as per the provision.