Manual-1

Particulars of Organization, Function and duties

(Section 4(1)(b)(i))

1.Aims and objectives of the Organization:-Deals with Developmental Works

2.Mission/Vision:-Development works of the entire Dist,Deogarh

3.Brief history and background for its establishment:- Deogarh district was created out of sambalpur district vide Revenue & Excise Deptt. Notification No. 56113 ft.22.12.1993 and functioning as such w.e.f. 01.01.1994

4.Orgnaisation charts:-

ADM, Deogarh

5.Allocation of business:- Development matters

6.Duties to be performed to achieve the mission:- Day to day activities to maintained the files and records.

7.Details of services rendered:-Processing the files and records & also to watch the Development Works.

8.citizens interaction:. Interaction in each month with the rural people on the Focus Programme and Jana Samparka Sibira

9.Postal address of the main office, attached/subordinate office/field units etc.

Dev.Section, Office of the Collector, Deogarh.

AT/PO – Deogarh

Dist- Deogarh

Sub-Collector, Office of the Sub Collector, Deogarh.

AT/PO – Deogarh

Dist- Deogarh

All D.L.Os, (Available in PDDRDA Office file)

All B.D.Os

B.D.O. Barkote, At/P.O.-Barkote, Dist.-Deogarh

B.D.O., Reamal, At./P.O.-Reamal, Dist.-Deogarh

B.D.O., Tileibani, At./P.O.-Tileibani, Dist.-Deogarh

10.Map of office location:-Avilable in Cllectorate, Deogarh

11. Working hours both for office and public.:-.10 A.M. to 1.30 A.M.& 2PM to 5PM (Excluding Holidays)

12. Public interaction : Interaction in each month with the rural people on the Focus Programmed Jana Samparka Sibira

13.Grievance redress mechanism :- Information is available in General & Misc.Section. If the Grievance is received the same is being transmitted to the subordinate offices for appropriate follow up action.

Manual-2

Power and duties of officers and empooyees

(Section 4(I0(b)(ii))

Powers and duties of officers and staff

Sl. No.	Designation of Post	Power				Duties attached
Sl. No.	Designation of Post	Administrative	Financial	Statutory	Others	Duties attached
1	2	3	4	5	6	7
1	Dist.Magistrate & Collector,Dgh	Head of Office	As per OGFR	Head of the Dist.		General Admn. & supervision
2	A.D.M.,Dgh	Gen.Admn.& Supervision of work	As per OGFR	As ADM of the Dist.	Duties of ADM	General Admn. & supervision
3	O.I.C.,Dev	To perform the duties of DDO	As per OGFR	To perform the duties of DDO	--	Duties of DDO
4	Head Clerk	--	--	--	--	Supervision of the work of Dev. Section.
5	Sr.Clerk	--	--	--	--	Maintenance of file & records as per ORM

Note: Substantive powers and duties for each position may be defined.

Manual-3

Procedure followed in decision-making process

[Section 4(I0 (b)(iii)]

On receipt of a letter the Dealing Assistant put a diary number on it and put the letter on the concern file describing the subject matter in detail and submits it to the Head Clerk. The Head clerk then submit the file to the Officer-in- Charge who will in turn submit it to the Additional District Magistrate. After due observation the Additional District Magistrate submit the file to the Collector & District Magistrate for orders.

Flow progress chart of decision- making process is as follows:

Collector & District Magistrate, Deogarh

Addl. District Magistrate, Deogarh.

Officer-in-Charge, Deogarh

Head Clerk

Senior Clerk

Mannual-4

Norms set by it for the discharge of its functions

(Section 4(i)(b)(iv) )

As mentioned at Mannual-3 above.

Manual-5

Rules,regulations,instructions,manuals & records for discharging functions

(Section 4(1)(b)(v))

Prepare a list of rules, regulations, instructions, manuals and records for discharging functions available with the public authority for the smooth discharge of its functions.

List of regulations, instructions, manuals and records

Sl.No.	Name of the act,rules,regulations etc	Brief gists of the contents	Reference No.if any	Price in case of priced publications
1	2	3	4	5
1	O.R.M.	Maintenance of files, registers & records	---	---
			---	---
2	Instructions, Guidelines, Circulars & relevant letters received from the Govt. & higher quarters from time to time	Administrative instructions & Executive instructions are being followed.	-----	-----

Manual-6

A statement of the categories of documents that are held by it for under its control

(Section 4(1)(b)(vi))

Details of the records, available may be made in a statement form, wing wise, unit wise, branch wise and it may be got tabulated, indexed and catalogued.(An illustrative list is given below)

A statement of the categories of documents held

Sl. No.	Nature of Record	Details of information available	Unit/Section where available	Retention period, where available
1	2	3	4	5
1	Log Book	Letters received in this section	Dev. Section	For 3 years
2	Index Register	To maintain the file numbers	Dev. Section	-do-

Manual-7

Particulars of any arrangement that exists for consultation with or representation by the member of the public in relation to the formulation of its policy of implementation.

(Section 4(1)(b)(vii))

Details of consultative committee and other bodies with withch consultations are held.

Sl.No.	Name and address of the consultative committees/bodies	Constitution of the committee/body	Role & responsibility	Frequency of meetings
1	Focus Programe	Collector	Chairman	Once in a month
		OIC Development	Members
		All DLOs	Members

Other procedures adopted for formal and informal consultations with the public may also be indicated such as Bhagidari, Jan Sunvai, interaction with resident welfare associations etc.

Other details whether the meetings are open to public, minutes are accessible to public etc. may also be indicated.

Manual-8

A statement of boards,council,committees and other bodies constituted

(Section 4(1)(b)(viii))

List of boards,councils,committee etc.

Sl.No.	Name and address of the body	Main functions of the body	Constitution of the body	Date of constitution	Date upto which valid	Whether minutes accessible to public	Frecuency of meetings	Remarks
1	2	3	4	5	6	7	8	9
1	Pani Panchayat	To Creat Water Facilities	Collector-Chairman E.E.Irrigation Divn.,Burla- Member Conveynor	5.7.2005	----	--	--	--
2	Dist.Vocational Educational Committee	To provide empl.facilities to the students	Collector-Chairman Dy.Director,DVEC Sambalpur-Member-Conveynor	18.8.200	--	--	--
3	BLCC/DLCC Meeting	Dev.Works under SEP	Collector-Chairman L.B.O.-Member Conveynor	--	--	--	---
4	Dist.Vig.Monitoring Committee Meeting	To review the Dev.works	Collector-Chairman P.D.,DRDA,Deogarh- Member – Conveynor	--	--	--
5	Dist.Level Advisory-Cum-Co-Ordination Committee Meeting	To provide electrification	Collector-Chirman S.E., WESCO,Burla- Member Conveynor	--	--	--

Please attached copies of detailed notification/orders for their constitutions.

Manual-9

Directory of Officers and employees

(Section 4(1)(b)(ix))

Particulars of receipients of concessions,permits or authorizations granted

(Section 4(1)(b)(xiii))

There is no such provision for this section.

Manual-14

Information available in an electronic form

(Section 4(1)(b)(xiv))

Not relates to Development Section

Manual-15

Particulars of facilities available to citizens for obtaining information.

(Section 4(1)(b)(xv))

Sl. No.	Facility available	Nature of information available	Working hour
1	2	3	4
1	Information center	Information is available to public on request to OIC, Dev.	Office hour 10 AM to 1.30 PM & 2PM to 5 PM
2	Website	--	--
3	Library	--	=--
4	Notice Board	General Notice Board of Collectorate, Dgh.	Office hour 10 AM to 1.30 PM & 2PM to 5 PM

Manual-16

Name,Designation and other particulars of public information Officers

(Section 4(1)(b)(xvi))

List of Public Information Officers

Sl.No.	Designation of Officer designated as PIO	Postal address	Telephone No.	E-Mail address	Demarcation of Area/Activities,if more than one PIO is there.
1	2	3	4	5	6
1	Officer-in-charge. General & Misc. Section	Collectorate,Deogarh	--	--	--

List of Assistant Public Information Officers

Sl.No.	Designation of the Officer,Designated as Assistnat PIO	Postal Address	Telephone No.	E-Mail Address
1	2	3	4	5
1	District Dev. Officer	Collectorate, Deogarh	--

First appellate authority in the department

Sl.No.	Designation of the Offgicer designated as First appellate authority	Postal address	Telephone NO.	Email address	Demarcation of area/activitires if more than one appellate authority is there
1	2	3	4	5	6
1	A.D.M., Deogarh	Collectorate, Deogarh	06641-226358	dm0deogarh@nic.in

Manual-17

Other information as may be prescribed

(Section 4(1)(b)(xvii))

All other information as may be prescribed for dissemination shall be collected,tabulated.Complied ,collected and provided in the form of manula form time to time.

Sl. No.	Name & Designation	Pay Scale/Monthly remuneration
1	Collector	Dealt in Establishment Section
2	ADM
3	LAO
4	Sr.Clerk
5	Amin

Sl. No.	Name & Designation	Office Phone No.	E-Mail address
1	Collector	226353(R) 226354(O)	dm-deogarh@nic.in
2	A.D.M.	226358(O)	orideo@nic.in
3	OIC, Development.	---
4	Head clerk	---
5	Senior Clerk	---1