MANUAL – 1

Particulars of organization, function & duties

(Sec. 4(1) (b) (1) )

1- Aims & Objectives of the organization.

Development social Education poverty allessation.

2- Mission / Vision

Development social education welfare ST/SC welfare.

3- Brief History & Background for its establishment.

Public Relation.

4- Organisation Charts

Panchayat Samiti.

5- Allocation of Business

Developmental work, Social education ST/SC welfare.

6- Duties to be performed to achieve the mission

Prepare Office record / conduct tours.

7- Details of Services rendered

Development and Social Service.

8- Citizens Interaction

On all working days.

9- Postal address of main office, attached/Subordinate Office/field units etc.

At./P.O. – Tileibani, Dist. - Deogarh

10- Map of Office Location.

Panchayat Office Tileibani,

Near N.H.-6 towards South.

11- Working hours both for office and public

10.00 A.M. to 5.00 P.M.

12- Public interaction if any

Tour and Janasamparka Sivira.

13- Grievance Redress mechanism

Grievance is dealt with on every Saturday from 10.00 A.M. to 1.00 P.M. in Grievance cell.

MANUAL –2

Powers and duties of officers and employees

(Section 4(1)(b)(ii)

Powers and duties of officers and staff

Sl. No.	Designation of post	Powers			Duties Attached
Sl. No.	Designation of post	Administrative	Financial Statutory	Others	Duties Attached
1	B.D.O.	Yes	Yes	Yes	Overal supervision of all works/scheme.
2	Head Clerk	--	--	Yes	To manage the Office as per instruction of the B.D.O./All accounts matter / U.C. / Assembly question / Audit report.
3	Junior Accountant Edn.	--	--	Yes	Preparation of bill & all correspondence of education matter.
4	Senior Clerk	--	--	Yes	Preparation of Bill, Budget & development / Accounts matter in all correspondence.
5	Junior Clerk	--	--	Yes	Issue Received & dispatch.
6	G.P.O.	--	--	Yes	Conduct G.P. Election / Preparation of honorarium of P.S. members & G.P. correspondence.
7	S.E.O.	--	--	Yes	Distribution of M.D.M. / O.A.P. / O.D.P. / N.O.A.P. & all social works.
8	W.E.O.	--	--	Yes	Distribution & preparation of stipend bill for ST/SC students / MADA works / Permission for 23 LR cases / All correspondence.
9	P.A.	--	--	Yes	Sponsored of Loan application of S.C.G. Group / Supply of B.P.L. card / All anti poverty programme.
10	F.D.	--	--	Yes	Correspondence of pisciculture matter.
11	Supply Inspector	--	--	Yes	Issue of Rason Card / Supervision of Antardwoya Yojana / Issue of K. Oil, White, Rice.
12	J.E.	--	--	Yes	Preparation of work bill & supervision of all developmental works.
13	S.I.S.	--	--	Yes	Inspection of School & distribution of Mid-day-mill.
14	Store Keeper	--	--	Yes	Stock and Store & Relevant correspondence.

MANUAL – 3

Procedure followed in decision-making process

{Section 4(1) (b) (iii)}

Flow Process Chart for issue of Food Card.

When a letter is received in divisional office by the Head Clerk, immediately he passes the same to the Block Development Officer for perusal and return. Then the letter passed through regular process such as received, marking of section and submit with Comments with references for disposal of the application through concerned section.

Sl. No.	Activity	Level of action	Time frame
1	To receive the letter and put a diary number.	Head Clerk	Same day
2	To receive the letter by diary number and dispatch to concerned section.	Issue and receive Clerk	Same day
3	Put up the letter by dealing Clerk	Dealing Clerk of the Section	Two to Three days
4	To sign and return	B.D.O.	Same day

MANUAL – 4

Norms set for the discharge of functions

{Section 4(1) (b) (iv)}

Illustration

Sl. No.	Activity	Time frame/Norms	Remarks
1	Diary of letter	3 minutes/letter	Nil
2	Issue and dispatch of latter	5 minutes/letter	Nil
3	Typing of Job	25 pages/day	Nil
4	Preparation of file	25 files/day	Nil

MANUAL – 5

Rules, Regulation, Instructions, Manuals & Records for discharging functions.

{Section 4(1) (b) (v)}

List of regulations, instructions, manuals and records.

Sl. No.	Name of the Act, Rules, Regulations etc.	Brief gist’s of the contents	Ref. No. if any	Price in case of priced publications
1	Panchayat Samity Acts & Rules.
2	Circular on sanction on disbursement of O.M.R.
3	Notification on issue of Caste Certificate.
4	Circular on O.A.P. / N.O.A.P. / O.D.P. Sanction.

MANUAL-6

A statement of category documents that are held by it under its control.

(Section-4(1)b(vi))

Sl. No.	Nature of records	Details of information available	Unit/section where available	Retention period, where available
1	2	3	4	5
1	Records relating to account section (Cashier)	1. Vouchers of work done 2. Cash book 3. Budget control	Account section	-
2.	Records relating to Establishment	1. Service books 2. P.C. file of employees 3. Acquittance roll 4. Register of G.I.S. pass book 5. Proceeding 6. Pension 7. All other official correspondence relating to establishment section. 8. Seasonal staff	Establishment section	-
3.	Development Section	Work Case record of S.G.R.Y. / N.F.W.P. / M.P./M.L.A. LAD / I.A.Y.	Scheme Section
4.	Issue and dispatch section	Diary, Issue and dispatch of official letter	Issue & Dispatch Section	-
5.	G.P. Section	Conduct of G.P. election & all G.P. correspondence.	G.P. Section
6.	S.E.O.	O.A.P. / N.O.A.P. / O.D.P. / M.D.M. & all correspondence of social section.	Social Education section
7.	Welfare Section	Preparation and distribution of Stipend of ST/SC students and all correspondence of welfare matters.	Welfare Section
8.	Head Clerk	All Accounts matter / correspondence of I/Rs.

MANUAL- 7

Particulars of any arrangement that exist for consultation with or representation by the members of the public in relation to the formulation of its policy of implementation.

(Section –4(1)(b)(vii))

Detail of consultative committees and other bodies with which consultations are held.

Sl. No.	Name and address of the consultative committees/bodies	Constitution of the committees/ bodies	Role and responsibility	Frequency of meeting
1	2	3	4	5
(1)	1- Sri Prasanna Kumar Patel, Chairman	Finance, Planning, Anti poverty programme & coordination standing committees.	As per Act & Rule. 1-Every standing committee shall review the matters placed before it in relation to the subject or schemes as assigned to it and prepared plans & projects thereof funish its recommendations to the Samiti. 2-Shall insure proper implimation of the plans and projects prepared by them and shall be responsible for the financial and physical achievements in respect of the schemes and programmes assigned to them.	By Monthly
	2- Sri Babulal Pruseth, S.M.
	3- Sri Purusottam Sahu, S.M.
	4- Sri Ramesh Ch. Pradhan, Bhukabeda
	5- Sri Manoj Kumar Dehury, Subarnapali
	6- Susil Kumar Bhoi, Raital
	7- Sri Narayan Sahu, I/c P.A.
(2)	1- Sri Prasanna Kumar Patel, Chairman	Agruculture, Annual husbandry, Soil Conservation, Horticulture, Watershed development & Fisheries standing committees.	-- do --	-- do --
	2- Sri Naren Mahanayak, S.M.
	3- Smt. Sabitri Nayak, S.M.
	4- Sri Purusottam Swain, S.M.
	5- Sri Sobharam Nayak, Ludhar
	6- Sri Khira Chandra Pradhan, Dhobalipathar
	7- Sri Swarikanath Pradhan, J.A.O., Tileibani
(3)	1- Sri Prasanna Kumar Patel, Chairman	Works, Irrigation, Electricity, Drinking Water, Supply and Rural Sanitation Standing committees.	-- do --	-- do --
	2- Sri Kali Charan Amanta, S.M.
	3- Sri Golakha Naik, S.M.
	4- Sri Prasanna Kumar Patra, S.M.
	5- Sri Chitaranjan Singh, Baniakilinda
	6- Sri Bibhuti Gangadev, Ballanda
	7- Sri Pradip Kumar Panigrahi, G.P.E.O., Tileibani
(4)	1- Smt. Rangalata Bhoi, Chairperson	Health, Social welfare including women & child development standing committees.	-- do --	-- do --
	2- Ku. Salmi Minz, S.M.
	3- Ku. Namada Patra, S.M.
	4- Ku. Pramila Minz, Sahajbahal
	5- Smt. Arati Patel, Jharagogua
	6- Smt. Arnapurna Mahapatra, Tileibani
	7- Sri Budhadev Swain, S.E.O., Tileibani
(5)	1- Prasanna Kumar Patel, Chairman	Public distribution system, Welfare of weaker system, forest fuel pudder standing committees.	-- do --	-- do --
	2- Iswar Chandra Bhoi, S.M.
	3- Saubhagya Patra, S.M.
	4- Sri Jitendra Swain, Gunduriposi
	5- Sri Pitabasa Nayak, Haridabahal
	6- Sri Khirod Nayak, Ludhar
	7- Sri Surendra Ku. Khuntia, W.E.O., Tileibani
(6)	1- Prasanna Kumar Patel, Chairman	Handicapped, Cottage Industries, Khadi & Village Industries & rural housing standing committees.	-- do --	-- do --
	2- Smt. Priscani Baa, S.M .
	3- Sri Anuragi Naik, S.M.
	4- Sri Prabhata Patra, Kansar
	5- Sri Khedunath Dehury, Dangapathar
	6- Nabin Nayak, Jambunali
	7- Pradip Ku. Panigrahi, G.P.E.O., Tileibani
(7)	1- Prasanna Kumar Patel, Chairman	Education, Sports & Culture standing committees.	-- do --	-- do --
	2- Arun Kumar Bhoi, S.M.
	3- Prasanna Ku. Patra, S.M.
	4- Upendra Kumra, Palkudar
	5- Prasanta Kumar Sahu, Kansar
	6- Gopinath Majhi, Majhipali
	7- Panchanana Pradhan, S.I.S., Tileibani

MANUAL- 8

A statement of boards, council, committees and other bodies constituted.

(Section 4(1)(b)(viii)

Sl. No.

Name and address of the body

Main function of the body

Constitution of the body

Date of constitution

Date upto which valid

Whether minutes accessible to public

Frequency of meetings

Remarks

-- Nil --

MANUAL-9

Directory of Officers and employees

(Section 4(1)(b)(ix))

Plan Budget

Name of the Plan scheme	Activities to be undertaken	Date of commencement	Expected date for completion	Amount sanctioned	Amount disbursed / spent
1	2	3	4	5	6
Nil

MANUAL- 12

The manner of execution of subsidy program

(Section 4(1)(b)(xii)

List of institutions given subsidy.

Sl.No.	Name and address of the institution	Purpose For which subsidy provided	No. of benefi-ciaries	Amount of subsidy	Previous years utilization progress	Previous year achieve-ment
1	2	3	4	5	6	7
1	D.R.D.A., Deogarh	SGSY	190	16.40 Lakhs	16.04 Lakhs	190 (11 Group)
2	F.F.D.A., Deogarh	Pisciculture	7	53.10	1,02,850/-	6
3	S.F.D.C., Deogarh	SHGs	12	12 Lakhs		No subsidy

List of individuals given subsidy.

Sl.No.	Name and address of the beneficiaries	Purpose For which subsidy provided	Amount of subsidy	Criterion for selection	No. of time subsidy given in past with purpose
1	2	3	4	5	6
1	Binapani SHG, Kuspanga	Development of ST & SC	12 Lakhs		No subsidy
2	Srikrishna SHG, Bileighati	-- do --	-- do --		-- do --
3	Maa Tarini SHG, Asurkhol	-- do --	-- do --		-- do --
4	Natyjyoti SHG, Kapasira	-- do --	-- do --		-- do --
5	Maa Tarini SHG, Gogua	-- do --	-- do --		-- do --
6	Nigameswar SHG, harmunda	-- do --	-- do --		-- do --
7	Maa Bhairabi SHG, Surupa	-- do --	-- do --		-- do --
8	Shivebaba SHG, Jharmunda	-- do --	-- do --		-- do --
9	Brundabati SHG, Laliadihi	-- do --	-- do --		-- do --
10	Bimala SHG, Khajuridarha	-- do --	-- do --		-- do --
11	Maa Brundabati SHG, Madhyapur	-- do --	-- do --		-- do --
12	Bajarangabali SHG, Nuabhuin	-- do --	-- do --		-- do --
13	Sandhya Dehury, Jamunali	Pisciculture	53,100/-		Pisciculture/at a time
14	Bhaskara Nayak, Dudhianali	-- do --	-- do --		-- do --
15	Dayanidhi Pradhan, Talbahali	-- do --	-- do --		-- do --
16	Prasanta Ku. Nayak, Santrapali	-- do --	-- do --		-- do --
17	Dologobinda Pradhan, Brahma Sadhubahal	-- do --	-- do --		-- do --
18	Smt. Dutia Kisan, Badchhapal	-- do --	-- do --		-- do --
19	Judhistir Nayak, Mendhipali	-- do --	-- do --		-- do --

MANUAL- 13

Particulars of recipient of concessions, permits or authorizations granted.

(Section 4(1)(b)(xiii))

List of beneficiaries

Sl.No.	Name and address of the beneficiaries	Nature of concession / permit / authorization	Purpose of which granted	Scheme and criterion for selection.	No. of items similar concession given in past with purpose.
1	2	3	4	5	6
This may be treated as nil

MANUAL- 14

Information available in an electronic form

(Section 4 (1) (b) (xiv))

Details of information

Sl.No.	Activities for which electronic available	Nature of information available	Can it be shared with public	Is it available website or is being used back end data base
1	2	3	4	5
1	Priya Soft	Finance	Yes	Being his website and data base
2	Rural Soft	Project	Yes	-- do --
3	Betan	Salary	Yes	-- do --

MANUAL – 15

Particulars of facilities available to citizens for obtaining information.

(Section-4(1)(b) (xv))

Sl.No.	Facility available	Nature of information available	Working hours
1	2	3	4
1.	Information center	Nil	Nil
2.	Website	Nil	Nil
3.	Library	Nil	Nil
4.	Notice board	Nil	Nil
5.	Office	All category of Block activity	10 A.M. to 5 P.M.

MANUAL- 16

Name , designation and other particulars of public information officers.

(Section 4(1)(b)(xvi))

List of Public information officers.

Sl.No.	Designation of officer designated as PIL	Postal address	Telephone number	E-mail address	Demarcation of area/ activities if more than one PIO is there.
1	2	3	4	5	6
1.	Brundaban Swain, S.E.O.	Tileibani	06641-228002	ORI-Tileibani@Gramsad-NIC-in	Tileibani P.S.
2.	Bhabanikanta Pradhan, Executive Officer	Dholpada	Nil	Nil	Dholpada G.P.
3.	Santanu Ku. Mahakul, Executive Officer	Tainsar	Nil	Nil	Tainsar G.P.
4.	Narayan Sahu, Executive Officer	Kansar	956649 - 230005	Nil	Kansar G.P.
5.	Suresh Ch. Dehury, Executive Officer	Sodo	Nil	Nil	Sodo G.P.
6.	Shyamsundar Sahu, Executive Officer	Parposi	Nil	Nil	Parposi G.P.
7.	Pramod Ku. Samal, Executive Officer	Badchhapal	Nil	Nil	Badchhapal G.P.
8.	Giridhari Pradhan, Executive Officer	Talkundi	Nil	Nil	Talkundi G.P.
9.	Sukadeba Munda, Executive Officer	Suguda	Nil	Nil	Suguda G.P.
10.	Bharat Mahananda, Executive Officer	Dimirikuda	Nil	Nil	Dimirikuda G.P.
11.	Hrudananda Sahu, Executive Officer	Laimura	Nil	Nil	Laimura G.P.
12.	Santosh Ku. Jhankar, Executive Officer	Jharagogua	Nil	Nil	Jharagogua G.P.
13.	Bhagirathi Pradhan, Executive Officer	Kendeijuri	Nil	Nil	Kendeijuri G.P.
14.	Jitendra Pradhan, Executive Officer	Dudhianali	Nil	Nil	Dudhianali G.P.
15.	Gopal Ch. Rana, Executive Officer	Tileibani	Nil	Nil	Tileibani G.P.
16.	Udayanath Sahu, Executive Officer	Baniakilinda	Nil	Nil	Baniakilinda G.P.
17.	Hrusikesh Pradhan, Executive Officer	Chheplipali	Nil	Nil	Chheplipali G.P.

List of Assistant Public Information Officers.

Sl.No.	Designation of officer designated as Assistant PIO	Postal address	Telephone number	E-mail address
1	2	3	4	5
Nil

First appellate authority in the department.

Sl.No.

Designation of officer designated as first appellate authority

Postal address

Telephone number

E-mail address

Demarcation of area/ activities if more than one appellate authority is there.

Sri Abhiram Kerketa,

O.A.S. (Junior Class-I), B.D.O.

Tileibani

06641 – 228002

ORI-Tileibani@Gramsad-NIC-in

MANUAL- 17

Other information as may be prescribed

(Section 4(1) (b) (xvii))

Other information will be provided as and when required.

Block Development Officer,

TILEIBANI

Sl. No.	Name and Designation	Pay scale/monthly remuneration
1	2	3
1.	Sri Abhiram Kerketa, O.A.S. (Junior Class-I), B.D.O.	8000 to 13500/9650
2.	Sri Brundaban Swain, S.E.O.	5000 to 8000/6500
3.	Sri Pradip Kumar Panigrahi, G.P.E.O.	4750 to 7500/5250
4.	S.K. Khuntia, W.E.O.	4750 to 7500/4875
5.	Sri Bidhubhusan Pattnayak, S.C.	4000 to 6000/4900
6.	Sri Kapileswar Behera, S.C.	4000 to 6000/4500
7.	Sri Bandhuram Patra, Driver	3050 to 4590/3725
8.	Sri Bhabanikanta Pradhan, V.L.W.	3200 to 4900/4500
9.	Sri Santanu Kumar Mahakul, V.L.W.	3200 to 4500/4135
10.	Sri Suresh Ch. Dehury, V.L.W.	3200 to 4500/4135
11.	Sri Narayan Sahu, V.L.W.	3200 to 4500/4135
12.	Sri Shyam sundar Sahu, V.L.W.	3200 to 4500/4135
13.	Sri Sukadeva Munda, V.L.W.	3200 to 4500/4135
14.	Sri Pramod Kumar Samal, V.L.W.	3200 to 4500/3475
15.	Sri Giridhari Pradhan, V.L.W.	3200 to 4500/3475
16.	Sri Binod Bihari Dehury, Peon	2550 to 3240/3080
17.	Sri Dhiren Kumar Dandia, Peon	2550 to 3240/3080
18.	Smt. Santi Nayak, Peon	2550 to 3240/3080
19.	Sri Ramakanta Behera, C.C.S.	2550 to 3240/3080

Major Head	Activities to be performed	Sanctioned budget	Budget estimate	Revised estimate	Expenditure for the last year
1	2	3	4	5	6
17-25-15-ORDP (NP) 102-CD-II Block	CD Staff	6,28,611/-	10,74,157/-	11,32,288/-	12,06,321/-
17-25-01-SPD-Strengthening of Block Organisation	IRDP Staff	6,02,400/-	7,31,016/-	7,68,000/-	6,50,745/-
17-25-15-ORDP	GP Staff	1,16,900/-	1,72,000/-	1,64,568/-	1,52,227/-
10-2202-General Education	Education Staff	82,700/-	1,05,000/-	1,01,500/-	1,51,408/-
36-22-35-SS&W-DSW	Social Welfare Staff	89,200/-	1,60,000/-	1,46,324/-	1,24,936/-
11-22-25-ST/SC	Welfare Staff	51,630/-	1,01,000/-	98,868/-	85,880/-

Sl. No.	Name and Designation	Office phone no.	E.Mail address
1	2	3	4
1.	Sri Abhiram Kerketa, O.A.S. (Junior Class-I), B.D.O.	06641- 228002(Off)	ORI-Tileibani@Gramsad-NIC-in
2.	H.C.	-- do --	-- do --
3.	J.E.	-- do --	-- do --
4.	S.C.	-- do --	-- do --
5.	G.P.E.O.	-- do --	-- do --
6.	S.E.O.	-- do --	-- do --
7.	W.E.O.	-- do --	-- do --
8.	P.A.	-- do --	-- do --
9.	S.I.S.	-- do --	-- do --