DISTRICT INFORMATION & PUBLIC RELATIONS OFFICE,
DEOGARH
MANUAL-1
Particulars
of organization, functions & duties. (Section 4(1)(b)(i)
1.
The information & Public Relations Department serves as a link
between people and the Government. This Department not only informs the public
on the plans policies and programmes of the Government, but also endeavours to
ensure peoples participation in the successful implementation of different
developmental programmes. To implement these programmes and to make them people
oriented, the Department also functions at District and Sub-Divisional level.
In
the District important news on various meeting release to press reporters for
public awareness, organise national celebrations, important meetings, sale Utkal
Prasanga and Orissa Review, submit press clipping to the Collector, attend law
and order of urgent nature of work as and when required etc.
2.
Brief history of this office.
This office was created originally in the year 1989.
Before that it was under Sambalpur District.
MANUAL-2
Powers
& duties of Officers & Employees,[Section 4(1)(b)(ii)]
|
Sl.
No
|
Designation
of post
|
Powers
|
Duties
|
|
Administrative
|
Financial
|
|
1
|
D.I.&
P.R.O,Deogarh
|
The
DI & PRO is entrusted to dispose all the cases at his
level.
|
|
He
is the head of Office of the DI
&PRO,Deogarh and exercise overall supervision Of different
activities in the District in connection with
Public
Relation wing.
|
|
2
|
Sr.
Clerk
|
|
|
Dealing
with office establishment, Budget,Cash Book, RTI,Office inspection,Audit
compliance.
|
|
3
|
Jr.
Steno
|
|
|
Dealing
with celebration,Meeting, Programme, Press, Typing , Computer &
Stenography.
|
|
4
|
Jr.Store
keeper
|
|
|
Dealing
with Stock & Store, Budget, Allotment MPR of expenditure, Forms
& Stationery, Correspondance of Information Centre & A.V Unit,
Sale of U.P & O.R & Other Publication & Vehicle, Issue,
Despatch and other general correspondance.
|
|
5
|
Projectionist
|
|
|
Dealing
with all the Technical work of A.V section.
|
|
6
|
Clerk
Librarian
|
|
|
Dealing
with all the clerical work of information centre-cum-reading room.
|
Manual-
3
Procedure
followed in decision making Process Section 4(1)(b)(iii)
Letters/applications are being received by the Officers present in Hqrs.
During office hours working days only. There after said application is being
diaries by the dealing Assistant. Then it is given to concerned dealing
Assistant who makes an entry in his logbook which he maintains regularly.
Thereafter, the Dealing Assistant put up the matter with his notes
relating to its history if any, the prescribed provisions of law, rules and
govt. circulars relating this issue, present position and availability of funds
if it involves financial expenditure and how far it is permissible under the
provisions of the law and rules. Then the files placed to DI & PRO, if the
matter is important, the file may be submitted to Collector for further action
at their end and other letters disposed at the DI & PRO level within 15
days.
The
flow process chart is given below
|
Sl.No
|
Activities
|
Level
of action
|
Time
Frame
|
|
1
|
To
receive application and put a Diary number
|
Dealing Assistant
|
One day
|
|
2
|
Make
application to concerned Dealing Assistant
|
DI & PRO
|
One day
|
|
3
|
Entry
in log Book put up in file
|
Dealing Assistant
|
1-2 days
|
|
4
|
Preparation
of Draft
|
Dealing Assistant
|
One day
|
|
5
|
Approval
of the Draft
|
DI & PRO
|
One day
|
|
6
|
Typing
of Draft
|
Steno
|
One day
|
|
7
|
Issue
& despatch of Draft
|
Dealing Assistant
|
One day
|
Manual
4
Norms
set for the discharges of functions Illustration Section 4(1)(b)(iv)
|
Sl.No
|
Activities
|
Time
Frame/Norm
|
Remarks
|
|
1
|
Received
the letter/application and sending to concerned section for further
action after diarised
|
3
days
|
|
|
2
|
Annual
return on maintenance of service Books
|
|
|
|
3
|
Quarterly
return of disposal of pension cases.
|
|
|
Manual
5
Rules,
Regulations, Instructions, Manuals and Records for discharging functions
Section 4(1)(b)(v)
|
Sl.No
|
Name
of the Acts,Rules,Regulations etc.
|
Brief
gist of the contents
|
Reference
No if any
|
Price
in case if priced publication
|
|
1
|
Orissa
service of code
|
Condition
of services and financial impact of Govt. servants
|
|
|
|
2
|
O.C.S(CCA)Rules,1962
|
Disciplinary
proceeding/suspension
|
|
|
|
3
|
O.C.S
Govt. servant conduct Rule,1959
|
Conduct
Rules relating to state Govt. employee
|
|
|
|
4
|
Orissa
record manual
|
Proper
maintenance, Procedure of files and register.
|
|
|
|
5
|
Orissa
Civil Service Pension Rule-1992
|
Rules
pertaining to post retirement benefit of G/S.
|
|
|
|
6
|
O.C.S
commutation of pension Rules,1992
|
preparation
of pension cases
|
|
|
|
7
|
Orissa
travelling Rules
|
T.A.
claim of staff
|
|
|
|
8
|
Orissa
Reservation of vacancies Act, 1975(posts & services0 and Rule, 1976
thereon
|
Rules
relating to reservation of posts for different categories such as
general/S.C &S.T categories.
|
|
|
|
9
|
Budget
manual
|
Preparation
of annual budget
|
|
|
|
10
|
Orissa
Treasury Code
|
Procedure
for deposit and drawal of Govt. money.
|
|
|
|
11
|
Orissa
Govt. financial Rule
|
Proper
accounting procedure. Mode of Govt money.
|
|
|
Manual
6
A
statement of the categories of documents that are held by it for under its
control. Section 4(1)(b)(vi)
|
Sl.No
|
Nature
of record
|
Details
of information available
|
Unit/section
where available
|
Retention
period where available
|
|
1
|
File
No.I-1/09 to 2//09
|
Accounts
|
Establishment
|
|
|
2
|
File
No. II-1/09
|
Audio
Visual Publicity
|
|
|
|
3
|
File
No.III-1/09
|
Audit
Report
|
|
|
|
4
|
File
No. IV-1/09
|
Budget
|
|
|
|
5
|
File
No.V-1/09
|
Building
|
|
|
|
6
|
File
No. VI-1/09
|
Community
listening Scheme
|
|
|
|
7
|
File
No. VII-1/09,2/09,3/09 & 4/09
|
Celebration
|
|
|
|
8
|
File
No. VIII-1/09 to 22/09
|
Establishment
|
|
|
|
9
|
File
No. IX-1/09 to 3/09
|
Inspection
|
|
|
|
10
|
File
No.X-1/09 to 3/09
|
Indent
|
|
|
|
11
|
File
No. XI-1/09 to 2/09
|
Meeting
& function
|
|
|
|
12
|
File
No. XII-1/09 & 2/09
|
Miscellaneous
|
|
|
|
13.
|
File
No.XIII-1/09
|
Motor
Vehicle
|
|
|
|
14.
|
File
No.XIV-1/09
|
Press
& Press Release Publication
|
|
|
|
15.
|
File
No.XV-1/09
|
Publication
|
|
|
|
16.
|
File
No.XVI-1/09
|
Information
Centre-cum-Reading Room.
|
|
|
|
17
|
File
No.XVII-1/09,2/09 & 3/09
|
Report
Return
|
|
|
|
18.
|
File
No.XVIII-1/09
|
Stock
& Store
|
|
|
|
19.
|
File
No.XIX-1/09
|
Television
|
|
|
|
20.
|
File
No.XX-1/09
|
Tour
programme & Tour diary
|
|
|
|
21.
|
File
No.XXI-1/09
|
Tour
programme of V.I.P.
|
|
|
|
22.
|
File
No.XXII-1/09
|
General
Election
|
|
|
|
23.
|
File
No. XXIII-1/09
|
Assembly
Question.
|
|
|
Manual
7
Particulars of any arrangement that exist for consultation with or
representation by, the member of the public in relation to the formulation of
its policy or implementation thereon. Section (4)(1)(b)(vii)
|
No,
|
Nane
& Address of the
Consultative
Committees/bodies.
|
Constitution
of theCommittee/body
|
Role
&responsibilities
|
Frequency
of meeting
|
|
1.
2.
|
Dist.
Level joint
Verification
committee
Dist.
Level National Day Celebration Committee.
|
1.Collector-Chairman
2.S.P.
Member
3.DI
& PRO.Deogarh
Member-cum-
Convenor.
1.Collector-Chairman
2.DI&PRO-Secretary
3.Important
local people as Members.
|
To asses the
Circulation figure
Of daily News Paper
Periodical/Monthly/
Weekly etc. printed
Published from
Deogarh.
Decide
mode of observance
for celebration of Independence day, Republic day, Orissa day etc.
|
|
Manual
8
A
statement of boards, council, comities and other bodies constituted. Section
4(1)(b)(viii)
|
Sl.No.
|
Name
& Address of the body
|
Main
function of
The
body.
|
Constitution
of the
Body.
|
Date
of constitution
|
|
|
------------Nil-------------
|
|
|
|
Manual
9
Directory
of Officers & Employees
Section 4(1)(b)(ix)
|
Sl.No.
|
Name
of the Employees
|
Designation
|
Office
Phone No.
|
E-mail Address.
|
|
1.
|
Sri
Barada Prasanna Das
|
DI&PRO,Deogarh
|
06641-226422
|
|
|
2.
|
Sri
Prafulla Kumar Padhi
|
Senior
Clerk
|
|
|
|
3.
|
Sri
Gobardhan Singh
|
Jr.Stenographer
|
|
|
|
4.
|
Sri
Manoranjan Sutar
|
Jr.Store
Keeper
|
|
|
|
5.
|
Sri
Dukhabandhu Majhi
|
Clerk
Librarian
|
|
|
|
6.
|
Sri
Amarendra Mukharjee
|
Projectionist
|
|
|
|
7.
|
Sri
Patras Lakra
|
Driver
|
|
|
|
8.
|
Sri
Lalit Mohan Harijan
|
Peon
|
|
|
|
9.
|
Smt.
Susama Munda
|
Peon
|
|
|
|
10.
|
Sri
Kartika Naik
|
Night
Watcher-cum-Sweeper
|
|
|
|
11.
|
Sri
Jogeswar Nayak
|
Literate
Peon
|
|
|
|
12.
|
Sri
Pradyumn Ku. Majhi
|
Night
Watcher-cum-Sweeper.
|
|
|
Manual
10
The
monthly remuneration received by each of its officers and employees including
the system of compensation as provide in its regulation.
Section 4(1)(b)(x)
|
 Sl.No.
|
Name
& Designation
|
Group
in which belong
|
Pay
(Rs.)
|
|
1.
|
Sri
Barada Prasanna Das,DI&PRO
|
B
|
26,297.00
|
|
2.
|
Sri
Prafulla Kumar Padhi,Sr.Clerk
|
C
|
15,055.00
|
|
3.
|
Sri
Amarendra Mukharjee,Projectionst.
|
C
|
16,662.00
|
|
4.
|
Sri
Gobardhan Singh,Jr.Stenographer
|
C
|
15,269.00
|
|
5.
|
Sri
Manoranjan Sutar,Jr. Store Keeper
|
C
|
12,967.00
|
|
6.
|
Sri
Dukhabandhu Majhi,Clerk Librarian
|
C
|
13,409.00
|
|
7.
|
Sri
Patras Lakra, Driver
|
C
|
12,427.00
|
|
8.
|
Sri
Pradyumna Kumar Majhi,Peon
|
D
|
10,097.00
|
|
9.
|
Sri
Lalit Mohan Harijan,Office Peon
|
D
|
10,097.00
|
|
10.
|
Sri
Jogeswar Nayak,Literate Peon
|
D
|
9,627.00
|
|
11.
|
Sri
Kartika Naik,Night Watcher-cum-Sweeper.
|
D
|
10,402.00
|
|
12.
|
Smt.
Susama Munda, Peon
|
D
|
7,747.00
|
Manual
11
The
budget allocated to each of its agency indicating the particulars of all plans
proposed expenditure and reports on disbursement made.
Section 4(1)(b)(xi)
Amount
in Rupees
|
Sl.No
|
Head
of Account
|
Budget
provision 2009-2010
|
Expenditure
Till December-2009
|
|
|
2
|
3
|
4
|
|
1.
|
Non
Plan-106-Dist.Organisation
|
|
|
|
(i)
|
25-2220-106-0321-01003-136-Pay
|
15,10,000.00
|
11,45,340.00
|
|
(ii)
|
25-2220-106-0321-01003-156-D.A.
|
3,63,200.00
|
2,73,689.00
|
|
(iii)
|
25-2220-106-0321-01003-403-H.R.A.
|
80,000.00
|
58,870.00
|
|
(iv)
|
25-2220-106-0321-01003-523-O.A.
|
1,800.00
|
1,350.00
|
|
(v)
|
25-2220-106-0321-01003-516-R.C.M.
|
2,000.00
|
2,000.00
|
|
(vi)
|
25-2220-60-106-0321-06001
T.E.
|
3,000.00
|
3,000.00
|
|
(vii)
|
25-2220-60-106-0321-06001-OE-506-OC
|
10,240.00
|
6,940.00
|
|
(viii)
|
25-2220-60-106-0321-06001-OE-397-MV
|
9,000.00
|
4,275.00
|
|
(ix)
|
25-2220-60-106-0321-06001-OE-154-Tel.
|
5,000.00
|
3,178.00
|
|
(x)
|
25-2220-60-106-0321-06001-OE-074-ED
|
6,000.00
|
3,499.00
|
|
(xi)
|
25-2251-090-0705-01003-560-FA.Adv.
|
50,000.00
|
50,000.00
|
|
(xii)
|
25-2220-00-800-1310-01003-Spl.-C.
|
50,,000.00
|
30,000.00
|
|
(xiii)
|
25-2220-60-789-1022-08001-506-OC
|
11,000.00
|
_
|
|
(xiv)
|
25-2220-00-106-1128-00001-506
|
|
|
|
2.
|
Non
Plan-102-Information.
|
|
|
|
(i)
|
25-2220-60-789-1128-78268-000
for S.C.
|
|
|
|
3.
|
State
Plan-107
|
|
|
|
(i)
|
25-2220-60-107-1306-S&D-08001-506-OE-OC.
|
3,000.00
|
Nil
|
Manual
12
The
manner of execution of subsidy programmes including the amount allocated and the
details of beneficiaries of such programmes.
Section 4(1)(b)(xii)
------------
Nil------------
Manual
13
Particulars
of recipients of concessions & permits or authorisations granted by
it.Section 4 (1)(b)(xiii)
---------------
Nil---------------
Manual
14
Details
in respect of the information available to or held by it, reduced in an
electronic form.
Section 4(1)(b)(xiv)
----------------
Nil -----------------
Manual
15
The
particulars of facilities available to citizens for obtaining information,
including the working hours of a library or reading room, if maintained for
public use.
Section 4(1)(b)(xv)
|
Sl.No.
|
Facility
available
|
Natural
Information available
|
Working
hours.
|
|
(1)
|
(2)
|
(3)
|
(4)
|
|
1.
|
Office
Notice Board
|
Functions
of duties of different section and Officers-in-charge & staff,
Display of Notice, Tender Quotations, Circulars etc.
|
10
A.M. to 5 P.M. on working Days.
|
|
2.
|
Information
Centre
|
Media
information through News Paper & Periodicals, Television and
booklets etc.
|
7
A.M. to 9.30 AM. & 5 P.M. to 8.30 P.M
on working days.
|
Manual
16
The
names designations and other particulars of the public relations officers.
Section 4 (10(b)(xvi)
|
Sl.No.
|
Designation
of the officer.
|
Postal
Address
|
Telephone
No.
|
Demarcation
of area/activities, if more than one PIO is there.
|
|
1.
|
District
Information and Public Relations Officer, Deogarh.
|
At/P.O./Dist.
Deogarh
|
06641-226422
|
|
Manual
17
Such
other information may be prescribed and thereafter update this publication every
year.
Section 4 (1)(b)(xvii)
------------
Nil -------------