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The particulars of its organization, functions and duties.

(Section 4(i)(b)(i) )

Background of the Organization: - Deogarh District was created out of Sambalpur District vide Revenue & Excise Deptt. Notification No.56113 dt.22.12.1993 and functioning as such w.e.f. 01.01.1994. District Election Office, Deogarh is functioning vide G.A. Deptt. Notification No.12756 dt.24.6.1994. It is now functioning in a building adjacent to Collectorate constructed by DRDA.

Aims & Objectives: - To conduct Election to Lok Sabha and Orissa Legislative Assembly, Preparation & Revision of Electoral Roll, Preparation of Elector’s Photo ID Cards and such other works as entrusted by Election Commission of India and Chief Electoral Officer, Orissa from time to time.

Mission / Vision: - 1. To conduct the free & fair elections.

2. To make the Electoral Roll error-free.

3. To cover each voter under the Electors Photo Identity Card

Programme.

Organization Chart: -

Election Commission of India, New Delhi

Office of the Chief Electoral Officer, Orissa, Bhubaneswar.

District Election Office, Deogarh

Office of the E.R.O. & Sub-Collector, Deogarh.

Office of the A.E.R.Os.

Working Hours: - Between 10.00 AM to 5.00 PM on each working day.The time schedule may be change during summer season as declared by Government.

Postal Address: -

1. District Election Office, Deogarh,

Collectorate, Deogarh.

AT/PO/Dist- Deogarh

Orissa (768108)

2. Office of the E.R.O. & Sub-Collector, Deogarh

Collectorate, Deogarh

AT/PO/Dist- Deogarh

Orissa (768108)

3. Office of the A.E.R.O.s

a. B.D.O., Barkote, AT/PO- Barkote, Dist. Deogarh

b. B.D.O., Tileibani, AT/PO- Tileibani, Dist. Deogarh

c. B.D.O., Reamal, AT/PO- Reamal, Dist. Deogarh

d. Executive Office, Deogarh Municipality

At/PO/Dist- Deogarh.

e. Tahasildar, Deogarh, At: Deogarh, P:O: Purunagarh, Dist. Deogarh (Orissa)

f. Addl. Tahasildar, Deogarh, At. Deogarh, P:O: Purunagarh, Dist. Deogarh (Orissa)

g. Tahasildar, Reamal, At/P:O: Reamal, Dist. Deogarh (Orissa)

h. Deputy Collector, Sub-Collector’s Office, Deogarh

Map of office location is available in Collectorate Deogarh.

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Powers and duties of officers and employees

(Section 4(i)(b)(ii) )

*Sl. No.*	*Designation of Post*	*Powers & Duties*
01	District Election Officer & Collector, Deogarh	Supervision & co-ordination of all the works in the district in connection with conduct of Election to Lok Sabha and Orissa Legislative Assembly, Preparation & Revision of Photo Electoral Roll, Preparation of Elector’s Photo ID Cards and such other works as entrusted by Election Commission of India and Chief Electoral Officer, Orissa from time to time. Deals with the financial matters as per the Rules prescribed in O.G.F.R.
02.	Addl. District Magistrate, Deogarh	Supervision of work relating to election matters.
03.	Deputy Collector, Election, Deogarh.	Discharge all the day to day official work of District Election Office, Deogarh under the direct supervision of District Election Officer, Deogarh. Verify the Cash Books.
04.	Ministerial Staff	Assist the Deputy Collector , Election, Deogarh to discharge all the day to day official work of District Election Office, Deogarh. Keep all the records and files. Maintain Cash Books as per the Rules prescribed in O.G.F.R.

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Procedure followed in decision- making process.

(Section 4(i)(b)(iii) )

On receipt of a letter the Dealing Assistant put a diary number on it and put the letter on the concern file describing the subject matter in detail and submits it to the Head Clerk. The Head clerk then submits the file to the Deputy Collector who will in turn submit it to the Additional District Magistrate. After due observation the Additional District Magistrate submit the file to the District Election Officer for orders.

Flow progress chart of decision- making process is as follows:

District Election Officer, Deogarh

Addl. District Magistrate, Deogarh.

Deputy Collector, Deogarh

Head Clerk

Junior Clerk

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Norms set by it for the discharge of its functions

(Section 4(i)(b)(iv) )

As mentioned at Mannual-3 above.

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Rules, regulations, instructions, manuals & records for discharging function

(Section 4(i)(b)(v) )

*Sl. No.*	*Name of the rules, regulation, etc.*	*Brief gists*
1	Manual of Election Law (Part-I & II)	Conduct of Election Rule, Registration of Electors Rule, Extract of R.P. Act.,
2	Hand Book of Returning Officer.	Instruction for the Returning Officer for conduct of Election
3	Hand Book for Electoral Registration Officer	Instruction for the E.R.O. in connection with registration of Electors.
4	Hand Book of Candidate	Instruction for Candidate in connection contest election
5	Hand Book of Presiding Officer	Instruction for the Presiding Officer for conduct of Election
6	Hand Book of Counting Personnel	Instruction for the Counting Personnel for counting of votes.
7	Hand Book of Polling Agent	Instructions for the Polling Agent for conduct of Election
8	Hand Book of Counting Agent	Instructions for the Counting Agent for counting of votes
9	Compendium of Election Commission’s Orders & Instructions, 2004	Orders & Instructions of Election Commission of India regarding Election.
10	E.V.M Manual	Instructions regarding operation of the Electronic Voting Machine.
	Orders & Instructions received from ECI, CEO, Orissa and other quarter.

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Statement of the categories of documents that are held by it or under its control

(Section 4(i)(b)(vi) )

Sl. No.	Nature of Records	Details of information available	Unit/section where available	Retention Period where available
1	2	3	4	5
1.	Letter Receipt Register	About the letters received from different quarters/Persons	Election Section	3 Years
2.	Letter Issue Register	About the letters issued to different quarter/ persons	-do-	-do-
3.	Despatch Register	About despatch of letters out side the Deogarh	-do-	-do-
4	Index Register	About the list of files	-do-	-do-
5	C.L. Register	About the C.L. availed by the employees	-do-	-do-
6.	Bill Register	Details of the Bills drawn	-do-	Permanent
7	Cash Book	Details of the transaction made	-do-	-do-

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The particulars of any arrangements that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof

(Section 4(i)(b)(vii) )

There is no such provision for this office.

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A statement of boards, council, committees and other bodies constituted.

(Section 4(i)(b)(viii) )

There is no such provision for this office.

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Directory of Officers and employees

(Section 4(i)(b)(ix) )

*Sl. No.*	*Name of the Officer/Employee*	*Designation*	*Address*	*Telephone No.*	*E-mail* *address*
01	Sri Julius Lakra, O.A.S(SAG)	District Election Officer & Collector, Deogarh	Collectorate, Deogarh	06641-226353(R) 226354(O)	dm-deogarh@nic.in
02	Sri Gangaram Pradhan, O.A.S. (S)	Addl. District Magistrate, Deogarh	Collectorate, Deogarh	226358(O) 226326(R)
03	Sri Banamali Mahanta, O.A.S.-I	Deputy Collector,Election Deogarh.	Collectorate, Deogarh	226359(O)
04	Sri Kshamanidhi Bhoy,	Head Clerk	Collectorate, Deogarh	226359(O)
05	Sri Ranjit Kumar Naik	Senior Clerk	Collectorate, Deogarh	226359(O)
06	Sri Abhiram Seth	Junior Clerk	Collectorate, Deogarh	226359(O)

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The monthly remuneration received by each of its Officers and employees, including the system of compensation as provided in its regulations.

( Section 4(i)(b)(x) )

(as on Septmember,2005)

*Sl. No.*	*Name of the Officer/Employee*	*Designation*	*Scale of Pay*	*Monthly remuneration*
01	Sri Julius Lakra, O.A.S(SAG)	District Election Officer & Collector, Deogarh
02	Sri Gangaram Pradhan, O.A.S. (S)	Addl. District Magistrate, Deogarh
03	Sri Banamali Mahanta, O.A.S.-I	Deputy Collector,Election Deogarh.
04	Sri Kshamanidhi Bhoy,	Head Clerk	PB-2(9,300-34,800)GP-4200	26,576
05	Sri Ranjit Kumar Naik	Senior Clerk
06	Sri Abhiram Seth	Junior Clerk	PB-1(5,200-20200)GP-1900	11,573

N.B.: The Salary of Employee at Sl. No. 1 , 2 and 3 are drawn in the Collectorate, Deogarh and Sl no. 5 in the DWO office Deogarh .

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The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursement made.

( Section 4(i)(b)(xi) )

Non-Plan budget

Major Head	*Activities to be performed*	*Sanctioned budget/ Allotted amount*	*Budget estimate*	*Revised estimate*	*Expenditure for the last year*
1-2015-Elections-Non Plan-102-Electoral Officers	Payment of personal entitlements of the officers and employees, electricity dues, telephone charges etc.	2,50,399/-	3,57,076/-	2,61,650/-	1,74,391/-
1-2015-Elections-Non Plan-103	To meet the various expenditure for preparation of Electoral Roll	2,03,214/-	--	--	64,972/-
1-2015-Elections-Non Plan-108	To meet the various expenditure for issuing of Electors Photo ID Cards	--	--	--	1,32,720/-

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The manner of execution of the subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes.

( Section 4(i)(b)(xii) )

Not applicable for this Organization/Office.

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Particulars of recipients of concessions, permits or authorizations granted by it.

( Section 4(i)(b)(xiii) )

Not applicable for this Organization/Office.

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Details in respect of the information, available to or held by it, reduced in an electronic form.

( Section 4(i)(b)(xiv) )

The Electoral Roll, 2005 of 134-Deogarh Assembly Constituency is available in the Computer of District Election Office, Deogarh. That can be made available to every person for inspection.

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Particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use.

( Section 4(i)(b)(xv) )

The records/ informations available in district election office, Deogarh can be made available during working days.

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The names, designations and other particulars of the Public Information Officer.

( Section 4(i)(b)(xvi) )

Public Information Officer

Sl.No.

Designation of the Officer Designated as P.I.O

Postal Address

Telephone No.

E-mail

Address.

Deputy Collector, Election, Deogarh

At- Collectorate, Deogarh

Po- Deogarh

Dist.- Deogarh

Pin-768108

06641-226359

Assistant Public Information Officer