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The particulars of its organization, functions and duties.
(Section 4(i)(b)(i) )

Background of the Organization: -    Deogarh District was created out of Sambalpur District vide Revenue & Excise Deptt. Notification No.56113 dt.22.12.1993 and functioning as such w.e.f.  01.01.1994.  

Aims & Objectives: -       To provide required number of staffs to District Office as well as to it’s Sub- ordinate offices for smooth management of the office work of the District Administration. To dispose off the cases regarding pension matters with priority. To clear up the personal entitlements of the employees in time as per rules.

Organization Chart: - 

Collectorate, Deogarh

Sub- Collecorate, Deogarh

Tahasil Office, Deogarh

Office of the Reveune Inspectors

Working Hours: -  Between 10.00 AM to 5.00 PM on each working day.

Postal Address: -

1.      Collectorate, Deogarh

AT/PO/Dist- Deogarh, Orissa (768108) 

2.   Sub-Collectorate, Deogarh

AT/PO/Dist- Deogarh, Orissa (768108) 

3.   Tahasil Office, Deogarh.

AT/PO/Dist- Deogarh, Orissa (768108) 

4.   Office of the Revenue Inspectors

                                          i) R.I. Circle, Deogarh,AT/PO/Dist- Deogarh,Orissa (768108)

                                         ii) R.I. Circle, Ballam,AT/PO- Ballam ,Dist- Deogarh,Orissa

                                        iii) R.I. Circle, Kantapali,AT/PO- Kantapali ,Dist- Deogarh,Orissa

                                        iv) R.I. Circle, Barkote,AT/PO- Barkote ,Dist- Deogarh,Orissa

                                         v) R.I. Circle, Kalla,AT/PO- Kalla ,Dist- Deogarh,Orissa

                                        vi) R.I. Circle, Tinkibir,AT/PO- Tinkbir ,Dist- Deogarh,Orissa

    vii) R.I. Circle, Reamal,AT/PO- Reamal ,Dist- Deogarh,Orissa

   viii) R.I. Circle, Budhapal,AT/PO- Budhapal ,Dist- Deogarh,Orissa

                                         ix) R.I. Circle, Nuadihi,AT/PO- Nuadihi ,Dist- Deogarh,Orissa

            x) R.I. Circle, Laimura,AT/PO- Laimura ,Dist- Deogarh,Orissa

     xi) R.I. Circle, Kansar,AT/PO- Kansar ,Dist- Deogarh,Orissa

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Powers and duties of officers and employees

(Section 4(i)(b)(ii) )

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Procedure followed in decision- making process.
(Section 4(i)(b)(iii) )

On receipt of a letter the Dealing Assistant put a diary number on it and put the letter on the concern file describing the subject matter in detail and submits it to the Head Clerk. The Head clerk then submit the file to the Officer-in- Charge who will in turn submit it to the Additional District Magistrate. After due observation the Additional District Magistrate submit the file to the Collector & District Magistrate for orders.  

  Flow progress chart of decision- making process is as follows:

Collector & District Magistrate, Deogarh

Officer-in-Charge, Deogarh

Head Clerk

Junior Clerk

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Norms set by it for the discharge of its functions

(Section 4(i)(b)(iv) )

As mentioned at Mannual-3 above.

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Rules, regulations, instructions, manuals & records for discharging function
(Section 4(i)(b)(v) )

Sl. No	List of Records/Manual/Rules available	Details of Informatation
01	Service Code	Rules containing service matter of Govt. servants.
02	C.C.A.Rules, 1962.	Rules containing for taking disciplinary action against the Govt. servants.
03	G.P.F.Rules	Regarding G.P.F. matters.
04	Pension Rules	Regarding pension matters.
05	O.R.V.Act.	Regarding reservation of S.T. and S.C. persons in Govt. service.
06	Leave Rule	Regarding sanction of leave.
07	Rehabiltation Assistance Rule, 1990	Regarding rehabilitation assistance to deceased family of Govt. employees.

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Statement of the categories of documents that are held by it or under its control
(Section 4(i)(b)(vi) )

Sl.No	Nature of Records	Details of Information available	Unit /Section where available	Retention Period where available
01	Index Register	About the list of files	Establishment Section	3 Years
02	C.L. Register	About the C.L. availed by the employees	-do-	-do-
03	Bill Register	Details of the Bills drawn	-do-	Permanent
04	Increment Register	Details of increment sanctioned	-do-	-do-
05	Service Book Register	List of service Book are Available.	-do-	-do-

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The particulars of any arrangements that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof

(Section 4(i)(b)(vii) )

There is no such provision for this section. 

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A statement of boards, council, committees and other bodies constituted.
(Section 4(i)(b)(viii) ) 

There is no such provision for this section. 

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Directory of Officers and employees
(Section 4(i)(b)(ix) )

Sl.No	Name of the Officer/Employee	Designation	Address	Telephone NoCode-06641	E-Mail
01	Sri Julius Lakra	District Magistrate & Collector, Deogarh	Collectorate, Deogarh	226353(R) 226354(O)	dm-deogarh@nic.in
02	Sri Gangaram Pradhan O.A.S.(I)	Addl. District Magistrate, Deogarh	-do-	226358(O) 226326(R)	orideo@nic.in
03	Sri Banamali Mahanta, O.A.S.-I(JB)	Dy. Collector, Deogarh	-do-	226843(O)
04	Sri Pratap Pritimaya, O.A.S-I(JB)	Dy. Collector, Deogarh	-do-	226843
05		Office Superintendent	-do-
06	Sri S.K. Pasayat ,	P.A to Collector	-do-
07	Sri Gagan Bihari Gadhei	Sr. Steno	-do-
08	Sri Dillip Guru	Head Clerk	Deployed to Reamal Tahasil
09		Head Clerk	Collectorate, Deogarh
10	Sri Sebaka Chandra Pradhan	Sr.Clerk	-do-
11		Sr.Clerk	-do-
12		Sr.Clerk	-do-
13	Sri B.N.Sahu	Sr.Clerk	-do-
14	Sri H.N.Adha	Sr.Clerk	-do-
15	Sri  B.K.Behera	Jr.Clerk	-do-
16		Jr.Clerk	-do-
17	Smt.R.R.Devi	Jr.Clerk	-do-
18		Jr.Clerk	-do-
19	Sri Dillip Kumar Kar	Jr.Clerk	-do-
20	Sri Bibekananda Das	Driver	-do-
21		Amin	-do-
22	Sri Goutam Biswal	Daftary	-do-
23	Sri Adityanarayan Purohit	Peon	-do-
24	Smt. Pricila Susama Minj	Peon	-do-
25	Smt. Shantilata Behera	Peon	-do-
26	Smt. Malati Sethi	Peon	-do-
27	Sri Sudhir Ku. Mahakul	Peon	-do-
28	Sri Dayanidhi Lahara	Peon	-do-
29		Chain Man	-do-
30	Sri Panchanan Mukhi	Choukidar-cum-Sweeper	-do-
31	Sri Rajendra Kumar Das	Choukidar-cum-Sweeper	-do-
32	Sri Pabitra Mohan Patra	Choukidar-cum-Sweeper	-do-

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The monthly remuneration received by each of its Officers and employees, including the system of compensation as provided in its regulations.

( Section 4(i)(b)(x) )

(as on July,2008)

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The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursement made.

( Section 4(i)(b)(xi) )

Non-Plan budget

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The manner of execution of the subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes.

( Section 4(i)(b)(xii) )

Not applicable for the bill, budget and Establishment Section of this Collectorate. 

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Particulars of recipients of concessions, permits or authorizations granted by it.

( Section 4(i)(b)(xiii) )

Not applicable for the bill, budget and Establishment Section of this Collectorate

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Details in respect of the information, available to or held by it, reduced in an electronic form.

( Section 4(i)(b)(xiv) )  

                        No such information are available for this section.

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Particulars of facilities available to citizens for obtaining informations

( Section 4(i)(b)(xv) )

The records/ informations are available in the Establishment Section. These are available during the Office hours.  

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The names, designations and other particulars of the Public Information Officer.

( Section 4(i)(b)(xvi) )

Public Information Officer

Asst. Public Information Officer

 First Appellate Authority

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Such other information as may be prescribed.

( Section 4(i)(b)(xvii) )  

            All other information as may be prescribed for dissemination shall be collated, tabulated, compiled, collected and provided in the form of manual from time to time.

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