DEOGARH
MUNICIPALITY
MANUAL I
Particulars of Organization Functions
and Duties
[ Section -4 (1), b (i) ]
1. Aims
and Objectives of the Organization :
To provide facilities &
amenities to the inmates of the Municipality , Health & Sanitation, Street
Lightning, Communication, Drinking Water, Primary Education etc.
2. Mission/Vission
:
As Above.
3. Brief
Directory and Back Ground for its Establishment :
Deogarh Municipality is one of the
oldest Municipalities in the State of Orissa, Which was founded by Ex-Ruler of
Bamra State late Sachidananda Tribhuban Deb in 1904 A.D. Deogarh was the
Capital of Ex-Bamra State which merged with State of Orissa in 1948. After
merger it has been conferred with status of Sub-Divisional Head Quarters under
the control of Sambalpur District, Deogarh was reorganized as the District Head
Quarter w.e.f. Dt. 01.01.1994.
Deogarh Municipality was reorganized
by the L.S.G. Department Notification No.50 dtd.03.01.1950. under the Bihar and
Orissa Municipal Act.1950 which was extended to Deogarh Municipality vide
L.S.G. Department Notification No.3002 dtd.16.04.1951.
Deogarh, the Capital Town of
Ex-Bamanda State was a center of learning. The Ex-Ruler installed the first
Hydro Electricity Project in Asia and the longest Telephone Line in India
before independence and built up the small town in well planned manner. The
town is famous for its two natural waterfall named as Pradhanpat & Kurodkot
Waterfall. The Ex Raja Saheb had made arrangement by bringing Water from
Pradhanpat Waterfall through piped line to the town. The water of Kurodkot
waterfall was used for Hydro-Electricity Project & Irrigation purpose for
agriculture. Deogarh Municipality comprises an area of 47.37 Sq.K.Ms. and its
population as per Census-2001 is 20,085.The Orissa Town Planning &
Improvement Trust Act-1956 came into operation in respect of Deogarh Municipality w.e.f.1986 vide Govt.
Notification No- 34916/HUD/dt.25.08.1986. Deogarh Municipality has been divided
into 11 Wards out of which Ward No-07 & 09 are reserved for SC, Ward No-06
& 10 for ST, Ward No-01,04 & 11
for OBC, Ward No-02,03,05 & 08 are unreserved as per Govt. Notification.
The newly elected Council has been
functioning w.e.f.dt.24.10.2003. Smt. Sanarti Mundu is functioning as the
Chair-Person w.e.f.dt.30.09.2003 and Sri Bikash Kumar Pradhan is functioning as
Vice-Chair Person w.e.f.dt.21.10.2003. Sri Dillip Kumar Pattnaik is functioning
as the Executive Officer w.e.f. dt.05.10.2005. Prior to him Sri Bijay Kumar
Swain, O.A.S., Addl. Tahasildar, Deogarh was in-charge of E.O.
4. Organisation
Chart :
1.
ADM-cum-PD,DUDA,
Deogarh.
2.
Chair-Person
3.
Vice-Chair Person
4.
Councilors
5.
Executive Officer
6.
Municipal Engineer
7.
Junior Engineer
8.
Sanitary Inspector
9.
Community Organiser
5. Allocation
of Business :
Imposition of Taxes, Fees & Rent etc on holdings of
the inhabitants and other people for improvement & beautification of Town
and providing infrastructural benefit and ammonites such as Roads, Drains,
Street Lights, Drinking Water, Health & Sanitation and Primary Education
etc.
6. Duty
to be performed to achieve the mission :
(i) Election
of Municipal Council.
(ii) Create
income sources of Municipality
(iii) To lease out of Municipal Properties
7. Details
of services rendered:
Health
& Sanitation, Public Communication, Street Light, Drinking Water &
Primary Education.
8. Citizen
Interaction :
Public Benefits
9. Postal
address of the main office, attached/subordinate office/field centres.:
At/P.O./P.S./District :- Deogarh.
10. Map
of Office Location :
The boundary of the Deogarh Municipality as per
Notification No-12707/HUD dt.17.09.1986 is as follows:
East : Village
Braja Mohanpur, Routmara & Nuagaon.
West : Village
Kurod and Belmara.
North : Pradhanpat
Reserve Forest
South : Rambha
Devi & Chadakmara Reserve Forest.
National High Way No-06 passes through the Municipal
Township.
11. Working
Hours both for Office & Public :
The working hours of office &
public is start from 10.00 a.m. to 5.00 p.m. with lunch break from 1.30 p.m. to
2.00 p.m.
12. Public interaction if any As and when required public called at the office for
any specific works.
13. Grievance
redress mechanism :
Once in a week i.e. in every Wedness Day from 3.00
p.m. to 5.00 p.m. in Municipal Office except Public Holidays.
Manual-2
Power and duties of officers and employees
[Section 4(i) (b) (ii)]
|
Sl.
No. |
Designation
of Post |
Power |
Duties
attached |
|||
|
Administrative |
Financial |
Statutory |
Others |
|||
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
1.
Municipal Council. 1. Head of the Office.
Chair-Person 2. Looking
General
Executive Officer 3. Maintaining
employees records.
4. Head of the Office & Find Estt.
Matter.
5. Printing Stationery stock and store
and
physical verification.
6. Maintenance of Vehicle.
7. Disciplinary proceeding against staffs.
8. Sanction of House rent of Class-III
& Class-IV
Employees.
9. Reimbursement cost of medicine.
10. Approval of Tour Diaries of Class-III
& V staffs
11. Sanction of C.L. of Class-III and
Class-IV
Employees.
12. Maintenance of Telephone.
13. Sanction of C.L.
14. Sanction of G.P.F. Advance.
15. Issue of no objection certificate.
16. Issue of permission for purchase of
immovable
and movable properties.
Manual-3
[Section 4 (i) (b) (iii)]
Procedure followed in
Decision-Making Process
|
Sl.No |
Activity |
Level
of action |
Time
frame |
|
1 |
2 |
3 |
4 |
1. Convening of monthly Council Meeting :
Chair Person Every month.
Supervision and accountability.
Municipal Council
Chair Person
Collector
Additional District Magistrate
Executive Officer.
Manual-4
Norms set for the discharge of functions
[Section 4(i) (b)(iv)]
|
Sl.No |
Activity |
Time
frame/Norm |
Remarks |
|
1. |
Diary of letter |
3 minutes per letter |
|
Norms: Orissa Municipal Act-1950 &
Orissa Municipal Rule-1953.
Manual-5
Rules,Regulations,Instructions,Manuals
& Records
For Discharging Functions
[Section 4(i) (b) (v)]
|
Sl.No. |
Name of the Act, Rules, Regulations etc |
Brief gists of the contents |
Reference No.if any |
Price in case of priced publications |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Orissa
Municipal Act-1950 and |
|
|
|
|
2. |
Orissa
Municipal Rules-1953 |
|
|
|
|
3. |
Orissa
Service Code,1964 |
|
|
|
|
4. |
Orissa
Pension Rule,1992 |
|
|
|
|
5. |
Orissa
Municipal Employees Pension Rule |
|
|
|
|
6. |
And
as per Instruction/Guidelines and Rule framed by Government from time to
time. |
|
|
|
Manual-6
A statement of the categories of documents that are
held by it for under its control
[Section 4(i) (b)(vi)]
Details of the records, available may be made in a
statement form, wing wise, unit wise, branch wise and it may be got tabulated, indexed
and catalogued.
A
statement of the categories of documents held
|
Sl.No. |
Nature
of Record |
Details
of information available |
Unit/Section
where available |
Retention
period,where available |
|
1 |
2 |
3 |
4 |
5 |
Relating to Municipal Council.
Vize :- I Account Section
(a) Account
(b) Audit
II D.C.B. Section
(a) Assessment of Taxes
and Fees.
(b) Election &
Census.
III
Establishment Section
(a) Bill and Budget
(b) Inspection
IV Work Section
(a) Public Work
V Cash Section
(a) Transaction of Municipal Revenue, Cash
received and payment.
(b) Municipal properties.
VI Issue and Despatch
(a) Letter Issue and
Despatch.
VIII-U.B.S.Section.
IX Vital Statistics Section
Manual-7
Particulars of any arrangement that exists for
consultation with or
representation by the member of the public in relation
to the
formulation of its policy of implementation.
[Section 4(i) (b)(vii)]
Details
of consultative committee and other bodies with withch consultations are held.
|
Sl. No. |
Name
and address of the consultative committees/bodies |
Constitution
of the committee/body |
Role
& responsibility |
Frequency
of meetings |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Municipal
Council & the committee framed by
the council from time to time as required. |
1.
M.P. 2.
M.L.A. 3.
COUNCILLORS |
--- |
At
least Once in a Month.. |
Manual-8
A statement of
boards,council,committees and other bodies constituted
[Section 4(i) (b)(viii)]
|
Sl.No. |
Name and address of the body |
Main functions of the body |
Constitution of the body |
Date of constitution |
Date up to which valid |
Whether minutes accessible to public |
Frequency of meetings |
Remarks |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
|
1 |
Municipal
Council to assist the council in policy making discission committee are
framed as & when required by the council according to the necessity. |
To provide
amenities & facilities to the inhabitants of the Municipality |
Municipal Council |
as &
when required by the council according to the necessity. |
Up to the
tenure of Municipal
Council as envisaged in Municipal Law |
Yes |
At least Once in a month for council meeting.
For committees as & when required by the Municipal Council. |
|
List
of boards,councils,committee etc.
Manual-9
Directory of Officers and Employees
[Section 4(i) (b)(ix)]
Directory :
|
Sl.
No. |
Name
& Designation |
Office
Phone No. |
E-Mail
address |
1. Smt. Sanarti Mundu, Chairperson
2. Sri Bikash Ku Pradhan,
Vice-Chairperson.
3. Sri Dillp Kumar Pattanayak, Executive
Officer
4. Sri Harichandan Pandey, Head Clerk
5. Sri Tanu Ch. Khuntia, Senior Clerk
6. Sri Mohini Ranjan Das, Senior Clerk
7. Sri Girindra Sahu, Junior Clerk
8. Sri Nabin Kumar Pradhan, Junior Clerk
9. Sri Anil Kumar Nanda, Junior Clerk
10. Sri Sudarsan Deb, Junior Clerk
11. Sri Upendra Ku. Nayak, Junior Engineer
12. Sri Sirish Kumar swain, S.I,
13. Sri Suresh Kumar Bhutia
14. Sri Sibnarayan Satpathy, Tax- Collector
15. Sri Purusottam Pani, Tax-Collector
16. Sri Rajendra Prasad Jhankar,
Tax-Collector
17. Sri Padmalochan Dehury, Tax-Collector
18. Sri Mojan Kumar Ray, Tax-Collector
19. Sri Chakra Nayak, Peon (Pound Keeper)
20. Sri Banamali Sahu, Office Peon
21. Sri Ramesh Chandra Dalbehera,Peon(Orderly Peon to E.O.)
22. Sri Dinesh Ku. Henej, Peon (Peon
cum-Mistri)
23. Sri Sanjib Pradhan, Community Organisor
24. Sri Purna Chandra Dehuty,(Peon) ( A.T.S.)
25. Sri Gopal Munda, Paka Mali
26. Sri Purna Patra, Mali
27. Sri Judhistir Nayak, (T.Home) (Watcher)
28. Sri Lochan Sahu, -do-
29. Sri Pradeep Benjamin Henej, Asst.
Tax-Collector
30. Sri Kulamani Buda, Asst.Tax-Collector
31. Sir
Sapneswar Sahu, Asst.Tax-Collector
32. Sri Dhanajaya Sahu, Asst.Tax-Collector
33. Sri Pradeep Kumar Dwibedy
Asst.Tax-Collector
34. Sri Jaga Munda, Asst.Tax-Collector
35. Sri Rajendra Naik, Asst. Tax-Collector
36. Sri Indramabni Sahu, Asst. Tax -Collector
37. Sri
Surja Sahu, Orderly Peon to Chair Person
38. Sri Braja Sahu, Asst. Tax Sarkar
39. Sri Paramanda Rana, Tractor Driver.
40. Sri
Monaj Kumar Sahu, Tractor Driver.
41. Sri Hiradhar ,Ranjit, Zamader
42. Sri Ekadusia Rana, Truck Helper
43. Sri Padman Mukhi Sweeper
44. Sri Sebaka Mukhi Sweeper
45. SriGulbadan Mukhi Sweeper
46. Sri suren Sindira Sweeper
47. Sri Akshya Ku. Sahu Sweeper
48 Sri Raghaba Behera Night watcher
49 Smt. Urmila Dei Sweepress
50. Panchali Dei Sweepress
51. Bad- Chamara dei Sweepress
52. Smt. Bimala Dei Sweepress
53 San- Chamara Dei Sweepress
54. Sukumari Dei Sweepress
55. Sulana Dei Sweepress
56. Renu Dei Sweepress
57. Dukhi Dei Sweepress
58. Kaili Dei Sweepress
59. Kumuduni Dei Sweepress
60. Dalimba Dei Sweepress
61. Mina Dei Sweepress
62. Santi Dei Sweepress
Manual-10
The monthly remuneration received by each of the
Officers and Employees,
including the system of compensation as provided in
the regulations
[Section 4(i) (b)(x)]
The Monthly salary of the Employees is
prepared by the Municipal
Office.
Manual-11
The Allocated Budget
Section 4(i) (b)(xi)
|
Scheme |
Allocation |
Expenditure |
U.C.
Submitted |
|
I-Rate
and taxes |
Rs. 202000.00 |
I-general
Administration and collection charges |
17,98410.00 |
|
II-
Licence and other taxes |
Rs.1039700.00 |
II
Public safety |
13,58,000.00 |
|
III-Receipt
under SPI Act. |
Rs.30700.00 |
III-Public
healthy and sanitation |
17,65,928.00 |
|
IV-
Revenue derived from Municipal properties and power apart from taxation |
Rs.609000.00 |
IV-Medical |
15,000.00 |
|
V-
govt. grant and contribution |
Rs.8494000.00 |
V-
Public convenience |
46,76,500.00 |
|
VI
Misullaneous |
Rs.3132200.00 |
VI-
Public Instruction |
6,13,464.00 |
|
Eatra
Ordinary and Debts |
Rs.1395000.00 |
VII-
Miscellaneous |
28,50,000.00 |
|
Grand
Total |
Rs.1,49,02,600.00 |
VIII-
Extra Ordinary and debts |
14,90,000.00 |
|
|
|
Grand Total |
1,46,67,302.00 |
Manual-11
The Allocated Budget
Section 4(i) (b)(xi)
|
Scheme |
Allocation |
Expenditure |
U.C.
Submitted |
|
I-Rate
and taxes |
Rs. 202000.00 |
I-general
Administration and collection charges |
17,98410.00 |
|
II-
Licence and other taxes |
Rs.1039700.00 |
II
Public safety |
13,58,000.00 |
|
III-Receipt
under SPI Act. |
Rs.30700.00 |
III-Public
healthy and sanitation |
17,65,928.00 |
|
IV-
Revenue derived from Municipal properties and power apart from taxation |
Rs.609000.00 |
IV-Medical |
15,000.00 |
|
V-
govt. grant and contribution |
Rs.8494000.00 |
V-
Public convenience |
46,76,500.00 |
|
VI
Misullaneous |
Rs.3132200.00 |
VI-
Public Instruction |
6,13,464.00 |
|
Eatra
Ordinary and Debts |
Rs.1395000.00 |
VII-
Miscellaneous |
28,50,000.00 |
|
Grand
Total |
Rs.1,49,02,600.00 |
VIII-
Extra Ordinary and debts |
14,90,000.00 |
|
|
|
Grand Total |
1,46,67,302.00 |
Manual-12
The manner of execution of subsidy programme
Section 4(i) (b)(xii)
List
of institutions given subsidy
|
Sl.No. |
Name
& address of the institutions |
Purpose
for which subsidy provided |
No.
of beneficiaries |
Amount
of subsidy |
Previous
ears utilization progress |
Previous
year achievements |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
-- |
- |
- |
- |
- |
- |
- |
List of individuals given
subsidy
|
Sl.No. |
Name
& address of the beneficiaries |
Purpose
for which subsidy provided |
Amount
of subsidy |
Scheme
and criterion for selection |
No.
of time subsidy given in past with prupose |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
-- |
-- |
-- |
-- |
-- |
-- |
Details
of schemes under which subsidies are granted should be given - ---
Manual-13
Particulars of recipients of concessions,
permits or authorisations granted
Section 4(i) (b)(xiii)
List of beneficiaries
|
Sl.No. |
Name
& address of the beneficiaries |
Nature
of concession/permit/autho organization provided |
Purpose
for which granted |
Scheme
and criterion for selection |
No.
of item similar concession given in past with purpose |
|
1 |
2 |
3 |
4 |
5 |
6 |
Note: Creation of database and its hosting on website
should be done on priority basis for activities like issue of permits issue of
authorizations, grant of concessions licenses etc.
Manual-14
Information available in an electronic form
Section 4(i) (b)(xiv)
Details of information
|
Sl.No. |
Activitis
for which electronics data
available |
Nature
of information available |
Can
it be shared with public |
Is
it available website or is being used back and data base |
|
1 |
2 |
3 |
4 |
5 |
1. Regarding
Municipal Council Matter Data base
Manual-15
Particulars of facilities available to citizens
for obtaining information.
Section 4(i) (b)(xv)
|
Sl.
No. |
Facility
available |
Nature
of information available |
Working
hour |
|
1 |
2 |
3 |
4 |
|
1 |
Information
centre |
No |
--- |
|
2 |
Website-
|
No |
--- |
|
3 |
Library |
No |
--- |
|
4 |
Notice
Board |
Yes |
10.00 am to 5.00 pm |
|
5 |
Office
|
Yes |
10.00 am to 5.00 pm |
Manual-16
Name,Designation and other particulars of
Public Information Officers
Section 4(i) (b)(xvi)
List of Public Information
Officers
|
Sl.No. |
Designation
of Officer designated as PIO |
Postal
address |
Telephone
No. |
E-Mail
address |
Demarcation
of Area/Activities,if more than one PIO is there. |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1. |
OIC
Genl. & Misc |
Collectorate,
Deogarh |
-- |
-- |
-- |
List
of Assistant Public Information Officers
|
Sl.
No. |
Designation
of the Officer,Designated as Assistnat PIO |
Postal
Address |
Telephone
No. |
E-Mail
Address |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
HeadAssistant,
MunicipalCouncil, Deogarh |
At/Po-Deogarh Dst-Deogarh |
06641-226231 |
|
First
appellate authority in the department
|
Sl.
No. |
Designation
of the Officer designated as First appellate authority |
Postal
address |
Telephone
NO. |
Email
address |
Demarcation
of area/activities if more than one appellate authority is there |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
|
NIL |
||||
Manual-17
Other information as may be prescribed
Section 4(i) (b)(xvii)
All
other information as may be prescribed for dissemination shall be collected,
tabulated. Complied , collected and provided in the form of manual from time to
time.