DISTRICT SMALL SAVINGS
OFFICE : DEOGARH.
Manual – 1.
Particulars of Organisation, Function
and Duties
Section 4 (i) (b) (i)
1. Aims
and Objectives of the Organisation .
District Small Savings Office, Deogarh was established
w.e.f.01.04.1994 to raise internal resources for the State Ex-Chequer.
2. Mission / Vision.
Popularize Small Savings Schemes and achieve the
target of small savings net collection fixed for the district.
3. Brief history and background for its establishment.
District Small Savings Office, Deogarh is functioning
w.e.f. 01.04.1994 under the Directorate of Small Savings, Finance Deptt.,Govt.
of Orissa, Bhubaneswar.
4. Organisation Chart.
Finance Department
Directorate of Small Savings,Orissa,
DIRECTOR
DEPUTY DIRECTOR
ASSISTANT DIRECTOR
DISTRICT SMALL SAVINGS OFFICER
BLOCK SAVINGS OFFICER (SEO/LSEO)
5. Allocation of business
To maximize small savings collections.
6. Duties to be performed to achieve the mission.
(i) recommend
names for appointment of Small Savings Agents under SAS/MPKBY/PPF Agency.
(ii) Fix
target to agents and review their performance.
(iii) Renew
agency and weed out inactive agents.
(iv) Organize
agents meetings and training camps.
(v) Issue
Small Savings Incentive Schemes Coupons to eligible depositors through out the
year.
(vi) Accord
publicity to various Small Savings Schemes in vogue and the Small Savings
Incentive Schemes.
(vii) Ensure
smooth functioning of P.O.S.Bs in the district.
(viii) Take
remedial measurers to solve postal problems.
(ix) Keep
close leason with the Deptt. of Posts, O/O-D.I.&P.R.O. and the National
Savings Institute.
(x) Take
steps to achieve the target set for the district. Also aids & advises the
Collector of the district to achieve the target.
7. Details of Service rendered
(i) Recommend
names for appointment of Small Savings Agents under SAS/MPKBY/PPF Agency.
(ii) Fix
target to agents and review their performance.
(iii) Renew
agency and weed out inactive agents.
(iv) Organise
agents meetings and training camps.
(v) Supervision
of issue of Coupons by SEOs/LSEOs.
(vi) Help
depositors to make deposit in the Post Offices.
(vii) Ascertain
postal problems.
(viii)
Take steps for disposal
of the postal problems.
8. Citizen interactions –
Agents and the Public interact with the office for
Small Savings Works.
9. Postal address of the Office.
O/O-District Small Savings Officer.
At- Collectorate Building
PO. / Dist - Deogarh
Pin – 768104, Orissa
10. Map of Office Location.
District Small Savings Office is functioning in a part
of the Collectorate Building, Deogarh. It is only ½ km away from the private
bus stand and is situated towards east direction. It is about 200 mtrs away
towards North from N.H. 6 .
11. Working hours both for office and public.
The working hours of office are from 10.00 a.m. to
5.00 p.m. with launch break from 1.30 p.m. to 2.00 p.m.
12. Public interaction if any – As and when required public called at the office for
any specific works.
13. Grievance redress mechanism
Postal problems put forth by the public are taken up
in the Divisional Postal Co-Ordination Committee Meeting held at Sambalpur for
solution..
Manual - 2
Powers and
Duties of Officers and Employees
Selection 4(i) (b) (ii)
|
Sl. No. |
Designation of post |
Administra-tive |
Financial |
Statutory |
Others |
Duties attached |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
District Small Savings Officer |
Works under the supervision of the Collector, Deogarh |
Nil |
Nil |
-- - |
Vide Item-6 of Mannual-1. |
|
2 |
Junior Clerk |
--- |
--- |
--- |
--- |
Routine works and issue incentive coupons. |
Manual – 3
Procedure followed in decision making
process
Section 4 (i) (b)
(iii)
Sl Activity Level of Time Frame
No.
Action
1. To
receive application Junior Clerk Within 3 days
for appointment &
renewal
of agency & put a
diary No.
2. To put up the application
Junior Clerk Within
3 days from
to D.S.S.O.,Deogarh receipt
of fidelity guarantee from applicant.
3. To put up the file
containing D. S.S. O. Within 3 days
the application to A.D.M.,Deogarh
4. To endorse the file A.D.M. Within 3 days
to Collector.,Deogarh
Manual - 4
Norms set for the dis-charge of functions
Section 4 (i) (b) (iv)
Sl Activity Time Remarks
No.
Frame
1. Diary
of letter 3 minutes
per letter
2. Despatch
of letter 5minutes per
letter Regd. Daks including the entry
in the messenger book.
3. Typing
jobs 10 Pages.
4. Issue of Incentive Coupons 5 minutes per coupon Including entry in the coupon register
5. Fresh appointment/Renewal Within 7 Days.
of SS
Agency.
Manual - 5
Rules, Regulation, Instructions, Manuals
and
Records for discharging function
Section 4 ( i ) ( b ) ( v )
|
Sl No |
Name of the act
rules & regulations |
Brief gist of
the contents |
Reference No if
any |
Price in case of
priced publication |
|
1 |
Post Office/ Small Saving Schemes Vol-I,II & III by A.N. Dureja. |
Schemes and Procedures |
-- |
Vol-I-Rs.60/= Vol-II-Rs.60/= Vol-III-Rs.50/= |
Manual – 6
A statement of the categories of document that are held by it for under
its control
Section- 4 (i) (b) (vi)
A statement of the categories of documents held
|
Sl. No. |
Nature of Record |
Details of information
available |
Unit/Section where available |
Retention period, where
available |
|
1 |
Appointment / Renewal of SS Agents |
Fresh / renewal cases of agents |
Office of DSSO Deogarh |
12 years |
|
2 |
G.F. of C.A. forms of SS Agents |
Certificate of authority issued to agents |
- do - |
- do - |
|
3 |
Coupon issue Register |
No. and details of instruments submitted by depositors |
- do - |
- do - |
|
4 |
Allotment Register |
Allotment received from finance deptt. as to salary / TE / Tel. charges / OC / cash incentive/ prize money |
- do - |
- do - |
|
5 |
Pay acquaintance Roll (2) |
One for gazetted & the other for non-gazetted staffs. |
- do - |
Permanent |
Manual – 7
Particulars of any arrangement that
exists for consultation with or
representation by the members of the
public
in relation to the formulation of its
policy of implementation
Section (4 (i) (b) (vii)
Not applicable
Manual – 8
A statement of boards, council,
committees and other bodies constituted
Section (4 (i) (b) (viii)
List of boards, councils, committees
etc.
Manual – 9
Directory of Officers and employees
Section 4 (i) (b) (ix)
|
Sl
No. |
Name
and designation |
Office
phone No. |
E-mail
address |
|
1 |
Sri
Bana Bihari Jena |
06641226354
(O) |
dm-deogarh@ori.nic.in
|
|
2 |
Sri
Jabar Bhoi, OAS-I(SB) ADM(I/c), Deogarh
|
06641226358
(O) |
|
|
3 |
Sri
M.C. Barik , DSSO, Deogarh |
06641226211
(O) |
|
|
4 |
Sri
Lingaraj Sahu, Jr. Clerk |
066412266211
(O) |
|
Manual-10
The monthly remuneration received by
each of the officers and employees
including
the system of compensation as provided in the regulation
Section 4 (i) (b) (x)
|
Sl
No. |
Name
and designation |
Pay
scale/ monthly |
Remuneration
(in Rs.) |
|
1 |
M.C.
Barik DSSO |
6500 – 10500 |
Rs.
14,703 |
|
2 |
Lingaraj Sahu, Jr. Clerk |
3050
– 4590 |
Rs.
5,915 |
Manual -11
The budget allocated to each agency
Section 4 (i) (b) (xi)
Non Plan Budget :
|
Major Head |
Activities to be performed |
Sanctioned budget |
Budget estimate |
Revised estimate |
Expenditure for the last year |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
Salary |
|
Pay- 108700 DA 69000 HRA 6000 |
149450 95648 7473 |
149450 95648 7473 |
142150 88504 7116 |
|
Telephone |
|
1500 |
4000 |
4000 |
1500 |
|
TE |
|
1500 |
6000 |
6000 |
2700 |
|
OC |
|
4268 |
6000 |
6000 |
1768 |
|
Prize money of “Y” series |
-- |
7000 |
-- |
-- |
-- |
|
Incentive to DSSO/SEO |
-- |
1468 |
-- |
-- |
-- |
Plan - Budget
|
Name of the plan scheme |
Activities to be under taken |
Date of commencement |
Expected date for completion |
Amount sanctioned |
Amount disbursed/spent |
|
NIL |
NIL |
NIL |
NIL |
NIL |
NIL |
Manual 12
The Manner of execution of subsidy
programme
Section 4 (i) (b) (xii)
Not Applicable
Manual 13
Particulars of recipients of concession
permits or authorisation granted
Section 4 (i) (b) (xiii)
Not Applicable
Manual 14
Information available in electronic form
Section 4 (i) (b) (xiv)
Details of information
Not Applicable
Manual 15
Particulars of facilities available to citizens for
obtaining information
Section 4 (i) (b) (xv)
Not Applicable
Manual – 16
Name designation and other particulars of public information officers.
Section 4 (i) (b) (xvi)
|
Sl No. |
Designation of officer
designated as PIO , |
Postal address |
Telephone No |
E-mail address |
Demarcation of a area/activities if more than one
PIO is there. |
|
1 |
OIC Gen. and Misc Collectorate, Deogarh |
At/Po./Dist- Deogarh |
-- |
-- |
-- |
List of Assistant
Public Information Officers
|
Sl No. |
Designation of officer
designated as Assistant PIO |
Postal address |
Telephone No |
E-mail address |
|
1 |
District Small savings Officer, Deogarh |
At – Collectorate P.O./Dist- Deogarh |
226211 (O) |
|
First Appellate
authority in the department
|
Sl No. |
Designation of officer
designated as first appellate authority |
Postal address |
Telephone No |
E-mail address |
Demarcation of a
area/activities it more than one PIO is there |
|
1 |
NIL |
||||
Manual – 17
Other information as may be prescribed
Section 4 (i) (b) (xvii)
Other information as may be prescribed for dissemination shall be collected tabulated compiled collected and provided in the form of manual from time to time.
This
will be updated every year