Manual-1

The particulars of its organization, functions and duties.

(Section 4(i)(b)(i) )

Background of the Organization: - Deogarh Sub-division was created on 1.1.1948 after merger of the State.

Aims & Objectives: - To maintain law & order situation, Public Distribution System, and General Election in this Sub-division as well as proper co-ordination with the line-department for smooth management of Sub-Divisional Administration.Besides supervision of child development project work and smooth implementation of mid day meal programme in the selected schools. Apart from this sub-collector is the chairman of MADA projects to be implemented through MADA block. And the subcollector is looking after the smooth fuction of RMC. where sub-collector is the chairman. Sub-collector is the authority to sanction old age pension and other pension to distress person as and when required.

Organization Chart: -

Sub- Collecorate, Deogarh

Revenue Officer, Deogarh

Tahasil Office, Deogarh

All B.D.Os

All C.D.P.Os

Working Hours: - Between 10.00 AM to 5.00 PM on each working day.

Postal Address: -

1. Sub-Collector Office, Deogarh

AT/PO/Dist- Deogarh, Orissa (768108)

2. Revenue Officer, Deogarh, At/Po/Dist. Deogarh

3. Tahasil Office, Deogarh

.AT/PO/Dist- Deogarh, Orissa (768108)

4. B.D.O/C.D.P.O, Tileibani

PO-Tileibani, Dist. Deogarh

5 B.D.O. & C.D.P.O., Reamal

PO-Reamal, Dist. Deogarh

6 B.D.O./C.D.P.O, Barkote

PO- Barkote, Dist. Deogarh

7. All R.Is of Deogarh Sub-Division

Map : Deogarh Muncipality, Ward No.11, Kacheri Sahi, Deogarh

Public Interaction, if any : The public demands are being through interaction.

Grievance redress mechanism : Grievance petitions/applications are forwarded to concerned authority for appropriate action. After receipt of information the same is intimated to the applicant.

Manual-2

Powers and duties of officers and employees

(Section 4(i)(b)(ii) )

Sl. No.	Name of the Officer/Employee	Power & Duties
01	Sub-Collector& Sub-Divisional Magistrate, Deogarh	Supervision & co-ordination of all the works in connection with establishment & Nizarat matters of this Sub-Division. Sanction of SOAP/NOAP/ODP/NFBS/Disposal of Cases under OLR Act Cases in Misc.Certificate Rule,1984,Under Valuation Cases, Appellate authority of Tahasil Court, Forest Settlement Cases, Issue of instruction for registration of birth & death as per Birth & Death Act.1969, Certificate cases under OPDR Act 1962,Cases in Cr.P.C under preventive section, Law & Order situation in the Sub-Division. Assistant Returning Officer in respect of Parliament Election and Returning Officer in respect of Assembly SegmentNo.18/134-Deogarh./Secretary, Zilla Sakhyarata Samiti.
02.	Revenue Officer,	Assist the Sub-Collector and Sub-Divisional Magistrate, Deogarh for the above works. Dispose of Cases in Cr.P.C under preventive section, Law & Order duty assigned by the higher authority. Drawing & Disbursing of Salary of Staff, Dispose of cases under Birth & Death Act.1969,Officer-in-Charge of Record Room.
03.	Head Clerk	Manage day to day office work, Supervise. Office work of all Ministerial staff and assist the Revenue Officer and Sub-Collector for disposal of official work. To take steps for of Issue of certified copy of Records/Transmitting the Data on Daily Rainfall Report.
04.	Ministerial Staff	Ministerial staff managing their day to day official work of respective section in this office.
05	Steno	Attending the Confidential matter of the office./ misc. works.
06	Driver	Maintenance the Office Vehicle.
07	Peon	Help the above staff for smooth management of official work.

Manual-3

Procedure followed in decision- making process.

(Section 4(i)(b)(iii) )

On receipt of a letter the Dealing Assistant put a diary number on it and put of the letter on the concerned file describing the subject matter in detail and submits it to the Head Clerk. The Head clerk then submit the file to the Revenue Officer who will in turn submit it to the Sub-Collector & Sub-Divisional Magistrate for order.

Flow progress chart of decision- making process is as follows:

Sub-Collector & Sub- Divisional Magistrate, Deogarh

Revenue Officer, Deogarh.

Head Clerk,

Senior Clerk/Junior Clerk

Manual-4

Norms set by it for the discharge of its functions

(Section 4(i)(b)(iv) )

As mentioned at Mannual-3 above.

Manual-5

Rules, regulations, instructions, manuals & records for discharging function

(Section 4(i)(b)(v) )

Sl. No.	List of Records/Manual/ Rules available	Details of information
1	Service Code	Rules containing service matter of Govt. servants.
2	C.C.A.Rules, 1962.	Rules containing taking disciplinary action against the Govt. servants.
3	G.P.F.Rules	Regarding G.P.F. matters.
4	Pension Rules	Regarding pension matters.
5	O.R.V.Act.	Regarding reservation of S.T. and S.C. persons in Govt. service.
6	Leave Rule	Regarding sanction of leave.
7	Rehabiltation Assistance Rule, 1990	Regarding rehabilitation assistance to deceased family of Govt. employees.
8	Orissa Land Reforms Act,1960	Cases U/S 22,23,23A of the Act.
9	Misc.Certificate Rule 1984	Regarding issue of Solvency Certificate, Valuation Certificate,
10	Under Valuation Act	Disposal of Cases under this Act.
11	Forest Settlement Act	-do-
12	Birth & Death act,1969	Issue of Instruction of Birth & Death
13	OPDR Act,1962	Disposal of Certificate Cases
14	Cr.P.C.	Disposal of cases u/S 81 107, 109, 110, 133,144, 145, & other preventive section.
15	Orissa Record Manual, 1962	For consignment of records & office procedure
16	Orissa Forest Settlement Act, 1972	Procedure for settlement of Forest Land
17	Nizarat Manual, 1971	Procedure for drawal & disbursement of Govt. money etc..
18	M.V.Act	Regarding maintenance of Govt.vehicle
19	Treasury Code, 1971	Transaction of govt. money
20	R.P.Act, 1951	Procedure for conduct of election & revision of Electoral role etc..

Manual-6

Statement of the categories of documents that are held by it or under its control

(Section 4(i)(b)(vi) )

Sl. No.	Nature of Records	Details of information available	Unit/section where available	Retention Period where available
1	2	3	4	5
1.	Index Register	About the list of files	Sub-Collector Office	3 Years
2.	C.L. Register	About the C.L. availed by the employees	-do-	-do-
3.	Bill Register	Details of the Bills drawn	-do-	Permanent
4	Increment Register	Details of increment sanctioned	-do-	-do-
5	Service Book Register	List of service Book are Available.	-do-	-do-
6	Court Diary	Posting of cases on date fixed.	-do-	3 years
7	Case Register	Entry of cases under different Act/Rules	-do-	Permanent
8	Court Fees Register	Entry of Daily entry of Court Fees	-do-	-do-
9	Affidavit Register	Entry of Affidavit made	-do-	-do-
10	Process Register	Dispatch of Process /Notice	-do-	-do-
11	Cash Book	Record of daily office transaction.	-do-	-do-
12	Acquaintance Roll	Record of payment of salary etc of staff	-do-	-do-
13	Register of letter received	Record for receipt of letters	-do-	-do-
14	Register of letter issued	Record for issue of letters	-do-	-do-
15	Register of accounts of postage stamp	Available/expenditure A/c of postage stamp	-do-	-do-
16	Assembly Question Register	A/c regarding receipt & dispatch of reply of Assembly questions	-do-	-do-
17	Attendance Register	Record of attendance of staff in the office	-do-	-do-
18	G.P.F. Ledger	Record of GPF contribution of staff	-do-	-do-
19	Rainfall Register	Record of daily rainfall in the district	-do-	-do-
20	Register of application for copies	A/c of application received for copies along with date of disposal	-do-	-do-
21	Register No.41C	Maintained in Record Room regarding receipt of files from different section for consignment.	-do-	-do-
22	Register No.41D	Maintained in Record Room regarding records sent to different sections	-do-	-do-
23	Register No.57A	Maintained in Record Room regarding receipt of cash book from Nizarat Section	-do-	-do-
24	Primary Receipt Register	A/c regarding receipt of letters from non-officials etc	-do-	-do-
25	Log Book vehicle	To watch the movement of govt. vehicle along with consumption of POL, etc.	-do-	-do-
26	Book of Drawal	Record about drawal of bills from treasury	-do-	-do-
27	Contingent Register	Record for drawal of contingent bill from treasury	-do-	-do-
28	Advance Register	Record for payment of advance for govt. interest	-do-	-do-
29	Permanent Advance Register	Record for payment of advance for govt. interest for urgent nature of work	-do-	-do-
30	Bank Draft Register	Record about receipt of bank draft in the office	-do-	-do-
31	Stock Register of Library Books	A/c of books available in the office library	-do-	-do-
32	Stock Register for stationeries	A/c of receipt and distribution of stationeries among the staff	-do-	-do-
33	General Stock Register	A/c for availability of furniture etc. in the office	-do-	-do-
34	Stock Register of Misc. Receipt Book	A/c for availability of misc. receipt books	-do-	-do-
34	Dispatch Register	Record for dispatch of letters to different quarters an d consumption of postage stamp	-do-	3 years
35	Log Book	Record for receipt of letters along with date of disposal	-do-	-do-
36	Peon Book	Dispatch of local daks	-do-	-do-
37	Grievance Register	A/c of grievance petitions received and mode of disposal	-do-	-do-
38	Cash Book of TLC	A/c of receipt & expenditure for TLC work	-do-	Permanent
39	Register of letter issued for TLC	Record of letters issued for TLC work	-do-	-do-

Manual-7

The particulars of any arrangements that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof

(Section 4(i)(b)(vii) )

Details of consultative committee and other bodies with consultations are held.

Sl.No.	Name and address of the consultative committees/bodies	Constitution of the committee/body	Role & responsibility	Frequency of meetings
1	Sub-Divisional level Task Force Committee	As per Govt. Resolution No.6792/SSD Dated 25.2.2004 of ST&SC Dev. Deptt.	Review & monitor implementation of various rules and regulations concerning welfare of STs& to prevent their exploitation	Once in two month or more as per necessity
2	Site Selection Committee	As per Govt. instruction	Selection of site for construction of Govt. office/building and staff quarter	As & when necessary

Other procedures adopted for formal and informal consultations with the public may also be indicated such as Bhagidari, Jan Sunvai, interaction with resident welfare associations etc.

Other details whether the meetings are open to public, minutes are accessible to public etc. may also be indicated.

Manual-8

A statement of boards, council, committees and other bodies constituted.

(Section 4(i)(b)(viii) )

Sl.No.	Name and address of the body	Main functions of the body	Constitution of the body	Date of constitution	Date upto which valid	Whether minutes accessible to public	Frecuency of meetings	Remarks
1	2	3	4	5	6	7	8	9
1	Sub-Divisional level Task Force Committee	Review & monitor implementation of various rules and regulations concerning welfare of STs& to prevent their exploitation	Sub-Collector-Chairman./Sub-Divisional Police Officer-Member/Tahasildar-Member/Range Officer(T)-member/Two ST local representatives-Member/Sub-Divisional Panchayat Officer-Member Convenor	25.2.2005	As per Govt. instruction	Yes/Subject of restriction of Govt. from time to time	Once in two month or more as per necessity	There is no such board/Council/Corp.
2	Site Selection Committee	Selection of site for constrution of Govt. office/building and staff quarter	Sub-Collector-Chairman/Tahasildar-Member/Sub-Divisional Medical Officer-member/Asst. Enginer, R&B-Member/Concerned Deptt/Officer-in-Charge.		As per Govt. instruction	Yes/Subject of restriction of Govt. from time to time	As & when necessary	Committees

Manual-9

Directory of Officers and employees

(Section 4(i)(b)(ix) )

Sl. No.	Name of the Officer/Employee	Designation	Address	Telephone No.	E-mail address
01	Sri Abhiram Kerketta, OAS-I(S.B)	Sub-Collector& Sub-Divisional Magistrate,	Sub-Collector Office, Deogarh	06641-226236(O) 226233(R)
02	Sri Piyus Lohar, O.A.S.(I/C)	Revenue Officer	-do-	06641-226236(O)
03	Sri Duryadhan Brahma	Hed Clerk	-do-	-do-
04	Sri Jojeswar Padhi	Senior Clerk	-do-	-do-
05	Stm. Rita Susana Tigga	Senior Clerk	-do-	-do-
06	Sri Birasana Behera	Senior Clerk	-do-	-do-
07	Sri Girish Chandra Sahu	Junior Clerk	-do-	-do-
08	Sri ManojKumar Satpahty	Junior Steno	-do-	-do-
09	Sri Baleswar Mirdha	Driver	-do-	-do-
10	Sri Bishikeshana Banichul	Peon	-do-	--
11	Sri Dhruba Chandra Mohapatra	Peon	-do-	-do-
12	Sri Rajanikanta Dehury	Peon	-do-	-do-
13	Suratha Pradhan	Peon	-do-	-do-

Manual-10

The monthly remuneration received by each of its Officers and employees, including the system of compensation as provided in its regulations.

( Section 4(i)(b)(x) )

(as on Septmember,2005)

*Sl. No.*	*Name of the Officer/Employee*	*Designation*	*Scale of Pay*	*Monthly remuneration*
01	Sri Abhiram Kerketta, OAS-I(S.B)	Sub-Collector& Sub-Divisional Magistrate,	8000-275-13,500/-	17329/-
02	Sri Piyus Lohar, O.A.S.(I/C)	Revenue Officer	6500-200-10,500/-	13,351/-
03	Sri Duryadhan Brahma	Head Clerk	5000-150-8000/-	8450/-
04	Sri Jojeswar Padhi	Senior Clerk	4000-100-6000/-	7774/-
05	Stm. Rita Susana Tigga	Senior Clerk	4000-100-6000/-	7216/-
06	Sri Birasana Behera	Senior Clerk	4000-100-6000/-	7267/-
07	Sri Girish Chandra Sahu	Junior Clerk	3050-75-3950-4590/-	6295/-
08	Sri ManojKumar Satpahty	Junior Steno	4000-100-6000/-	8281/-
09	Sri Baleswar Mirdha	Driver	3050-75-3950-4590/-	6831/-
10	Sri Bishikeshana Banichul	Peon	2610-60-3150-65-3540/-	5166/-
11	Sri Dhruba Chandra Mohapatra	Peon	2610-60-3150-65-3540/-	5324/-
12	Sri Rajanikanta Dehury	Peon	2610-60-3150-65-3540/-	5324/-
13	Suratha Pradhan	Peon	2610-60-3150-65-3540/-	5233/-

Manual-11

The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursement made.

( Section 4(i)(b)(xi) )

Non-Plan budget

Major Head

Activities to be performed

Sanctioned

UNIT

AMOUNT

Budget estimate

Revised estimate

Expenditure for the last year

Demand No.3-2053-094-Sub-Divnl. Admn.

Payment of personal entitlements of the officers and employees, electricity dues, telephone charges, Motor Vehicle, Water Charges etc.

Pay

D.A.

HRA

RCM

Electricity

Telephone

F.A.

7,05,330/-

4,61,892/-

23,754/-

2,480/-

10,000/-

30,000/-

1,27,731/-

9,000/-

30,00/-

78,000/-

16,500/-

9,75,277/-

6,31,199/-

26,652/-

2,700/-

15,000/-

40,000/-

2,20,000/-

20,000/-

3,000/-

30,000/-

80,000/-

16,500/-

8,86,615/-

5,73,817/-

23,754/-

2,500/-

10,000/-

30,000/-

2,00,000/-

20,000/-

3,000/-

30,000/-

78,000/-

16,500/-

7,09,370/-

4,54,007/-

22,991/-

1,729/-

5,948/-

19,000/-

15,500/-

14,000/-

2,200/-

20,000/-

2,929/-

15,000/-

Manual-12

The manner of execution of the subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes.

( Section 4(i)(b)(xii) )

Not applicable for Sub-Collector Office, Deogarh.

Manual-13

Particulars of recipients of concessions, permits or authorizations granted by it.

( Section 4(i)(b)(xiii) )

Not applicable for the Sub-Collector Office, Deogarh.

Manual-14

Details in respect of the information, available to or held by it, reduced in an electronic form.

( Section 4(i)(b)(xiv) )

No such information are available for this office.

Manual-15

Particulars of facilities available to citizens for obtaining informations

( Section 4(i)(b)(xv) )

The records/ in formations are available in the Sub-Collector Office. These are available during the Office hours.

Manual-16

The names, designations and other particulars of the Public Information Officer.

( Section 4(i)(b)(xvi) )

Public Information Officer

Sl.No.

Designation of the Officer Designated as P.I.O

Postal Address

Telephone No.

E-mail

Address.

OIC Gen. & Misc.

Collectorate, Deogarh

Collectorate,Deogarh

Po- Deogarh

Dist.- Deogarh

Pin-768108

06641-226843(O)

Sl.No.

Designation of the Officer Designated as A.P.I.O

Postal Address

Telephone No.

E-mail

Address.

Revenue Officer, Sub-Collector Office, Deogarh

Sub-Collector Office, Deogah

06641-226236(O)

First Appellate Authority

Sl.No.

Designation of the Officer Designated as A.P.I.O

Postal Address

Telephone No.

E-mail

Address.

Sri Abhiram Kerketta, OAS-I(S.B)

At- Sub-Collector Office, Deogarh

Po- Deogarh

Dist.- Deogarh

Pin-768108

06641-226236(O)

226233(R)

Manual-17

Such other information as may be prescribed.

( Section 4(i)(b)(xvii) )

All other information as may be prescribed for dissemination shall be collated, tabulated, compiled, collected and provided in the form of manual from time to time.

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