MANUAL-I

Particulars of Organization, Function and duties

(Section 4(1)(b)(i))

1.Aims and objectives of the Organization:-

Tahasil Office is the only office in this District. All the matters relating to allotment of land, disputes relating to land matters and information regarding lands have been dealt in this office. To provide the information relating to land matters for rendering service to the tenants as well as general people is the aims and objectives of this office.

Similarly, in Touzi Section, all the matters relating to collection of revenue rent, cess, N.Cess, Water rate, royalty and Misc. Revenue , Revenue collections are dealt.

2.Mission/Vision:-

To give adequate informations relating to land matters and payment of land revenue and water rate for the lands held by the tenants. The information shall be provided in the office.

3.Brief history and background for its establishment:-

Tahasildar Deogarh

Addl.Tahasildar,Deogarh

A.S.O. cum Addl Tahasildar,Deogarh

Head Clerk

Senior Clerk

Junior clerk

R.Is

A.R.Is

L.Peons

Process Server

4.Orgnaisation charts:-

In Tahasil Office all the correspondence and case matters like, Mutation, Bebandobasta cases, Certificate cases, Forest, Endowment & Charitable, Estate, Mines and Minerals, Touzi, Rehabilitation & Resettlement, Settlement of lands, Factories, Land Revenue, Irrigation and all the reports and returns, i.e., Annual, Half-yearly, quarterly, Monthly, Fortnightly and daily are maintained in this office.

5.Allocation of business:

To issue direction to the Revenue Inspectors relating to land matters and monitoring of collection of revenue receipts, i.e., land revenue, water rate, disposal of various revenue cases, issue of misc. certificates, redrassal of public grievance , communization of land records etc are the main business of Tahasil office.

6.Duties to be performed to achieve the mission:-

All the correspondences from Government, Board of Revenue and Revenue Divisional Commissioner, Northern Division, Sambalpur, Collector Deogarh, Sub collector, Deogarh as well as from Higher quarters after being received are complied after collection of the information from the R.Is concerned, different sections of the Tahsil and other sources. Further, the Miscellaneous petitions relating to land dispute, settlement of land(individual/institutions/organizations/Government Departments) are also dealt in this in Tahasil Office.

7.Details of services rendered:-

In Tahasil office the following mattes are dealt.

1.Issue of Miscellaneous certificate.

2.Settlement of land( individual/institution/organization/Government Departments).

3.De-reservastion and Reservation of forestland/ Gochar land.

4.Forest settlement.

5.Issue of N.O.C. for installation of stone crusher unit/Retail outlet.

6.Establishment of factories/mines and lease of land.

7.Inspection Report/Audit report on C&AG of India relating to land revenue.

8.D.C.B.position of Tahasil/ District office.

9.Realisation of royalty.

10.Settlement of housesites/ Agrl.land

11.Distribution of ceiling surplus land.

12.Site selection/ demarcation of land.

13.Cases relating to Mutation, Bebandobasta,U/s 8-A of OLR Act, Encroachment,

Certificate, Lease cases.

14.Collection of land revenue, water rate

15.Settlement of sairat sources.

16.Advance possession of government land.

17.Appeal/Revision cases relating to land matters.

18.District level Revenue Meeting./Filed staff meeting of R.Is

19.List of R.I.Circles/Villages.

8.citizens interaction:. The public grievances are being heard and disposed of . as per the rules and provisions.

9.Postal address of the main office, attached/subordinate office/field units etc.

1.Tahasil Office, At/Po- Purunagarh, Ps/Dist-Deogarh

2.R.I.Offices at Ballam, Barkote, Budhapal, Deogarh, Kalla, Kansar, Kantapali,Laimura, Nuadihi, Reamal,Tinkbir.

10.Map of office location:-

The map is available in Tahasil Office Deogarh.

11. Working hours both for office and public.:-

From 10.00 A.M. to 01.30 P.M. and From 2.00 P.M. to 5.00 P.M.

12, Public interaction,if any : Not available.

13.Grievance redress mechanism.:-

As soon as Grievances petitions are received, the same are entered in the relevant registers and for speedy disposal. it is put up to the Tahasildar. for disposal as per the provisions.

MANNUAL-2

Powers and duties of officers and employees.

(Section 4I) (b) (ii))

Powers and duties of officers and staff

Sl.No Designation Powers Duties

Of post. ------------------------------------------------------------ attached.

Administra- Financial Staturory Others

Tive.

1 2 3 4 5 6 7

01. Tahasildar Administritive Financial Statutory Others Tahasildar

02. Addl. Tahasildar -do- - -do- -do- Addl. Tahasildar

Deogarh. Deogarh.

03. Head Clerk - -- -- -- Head clerk

over all supervision

of Tahasil office work.

04. Senior Clerk -- -- -- -- Attached to section

work of Tahasil work.

05. Junior Clerk -- - -- -- Attach to section

work of Tahasil office

06. Rev. Supervisor -- -- -- -- Over-all supervision of

R.I.Circle work.

07. Rev. Inspector -- -- -- -- R.I. circle work and

collection of revenue

08. Driver -- -- -- -- Driving of Tahasil Jeep

09. Amin. -- -- -- -- 1.Preparation of

patta andcorrection of R.O.R

2.Identification of land.

10. Asst.Revenue Inspector. -- -- -- -- Collection of land revenue

11. Process server -- -- -- -- Services of notices

12. Literate Peon -- -- -- -- Engagement in office work.

13. Peon -- -- -- -- Engagement in office work

14. Chainman -- -- -- -- Engagement in office work

15. Choukidar -- -- -- -- to watch the office.

Manual-3

Procedure followed in decision making process

(Section 4(1)(b)(iii) )

Flow progress Chart for disposal of Revenue Cases

Sl No	Activity	Category of cases	Level of action	Time frame
1	To receive application and put a dairy number	--	B.Cs	Same day
2	To receive form G, forms19©,Lease for house sites, Settlement of Govt. land, Issue of certified copies,8(A) cases, Misc. certificate etc from R.Is and applicants	Revenue cases	B.Cs	Within three days and on

MANUAL No.4

Norms set for the discharge of functions

(Section 4 (1) (b) (iv) )

Details of norms and standard set out can be given in respect of various activities

Sl No	Activity	Time frame /Norms	Remarks
1	Dairy	3 days / urgent letters within 24 hours and in normal it must be in three days
2	Despatch	Same day / letters which are issued at late hours dispatched on next days	Registered Dak and through special messanger
3	Record keeper	Certified copies in urgent nature within 24 hours
4	Preparation of Khatiyan	Each omin to prepare three no. of khatiyan daily.	Including correction

MANUAL NO. 5

(Section 4 (1) (b) (iv) )

List of Regulations ,Instructions and Manuals and Records

Sl No	Name of the Act/Rules /Regulation etc.	Brief Gists of the contents	Reference if any	Price in case of priced publication
1	O.M.M.C Rule-2004	Collection of royalty from minor minerals
2	M.T Accounts	Deals with Tahasil Transaction
3	O.P.D.R Act/rules	Recovery of certificate dues.
4	O.M.C Rule 1984	Issue of Misc. certificate
5	Orissa irrigation Act,1962	Regulating management of Water Supply and collection of C.B.W.R
6	O.R.C –2	Administration of relief to victims of natural calamities
7	Orissa Pani Panchayat act	Registration of pani Panchayat and Swajaldhara societies
8	Orissa Service Code	Regulates condition of service of employees
9	O.G.S.C Rules	Regulates conduct of Govt .employee
10	OCS(CCA) Rules	Initiate disciplinary against an employee and inflict punishment
11	O.R. V Act	Deals with engagement of legal heirs of deceased employees
12	Budget Mannual	Prepares budgest estimate of Tahasil Office
13	OTC VOL-(I & II)	Deals with procedure of day to day official work
14	OGFR	Deals with procedure of regulating expenditure
15	DFPR	Deals with procedure regulating official transaction
16	OLR Act	Brought reform and fixtation of ceiling on agricultural land
17	Mutation Manual	Deals with procedure for grant of Mutation and correction of ROR
18	OPLE –Act/Rules	Prevents encroachment in Govt. land
19	OGLS Ac t /Rules 1983	Deals with sanction of lease and alienation
20	Orders on Bebandavasta land case	Deals with procedure on settlement of rent
21	O.E.A Act	Deals with aboliton of Ex-jamidari gounti system
22	Nizarat Mannual	Deals with procedure on maintenance of accounts
23	ORM –1964	For following official procedures.

MANUAL –6

A STATEMENT OF THE CATEGORIES OF DOCUMENTS HELD

SlNo	Nature of records	Details of information available	Units / sections where available	Retention period where available
1	Sairat	Case records	Touzi	Three years
2	Misc.certificate	-do-	Misc.certificate	One year
3	O.P.D.R cases	-do-	-do-	12 years
4	Mutation	-do-	Revenue Section	12 years
5	O.P.L.E	-do-	-do-	6 years
6	Lease	-do-	Lease / Alienation section	5 years
7	Bebandavasta	-do-	Revenue Section	12 years
8	Other O.L.R ceiling Cases	-do-	-do-	06/12 years

Manual –7

(Section 4(1)(b)(vii) )

Details of consultative committees and other bodies with which consultation are held .

Sl No	Name and address of the consultative committees / bodies	Constitution of the committee/body	Role and responsibility	Frequency of meetings
1				Field staff meeting held on every month

Manual – 8

(Section 4(1)(b) (viii))

List of boards ,councils , committees etc.

Sl No	Name and address of the body	Main functions of the body	Constitution of the body	Date of constitution	Date upto which valid	Whether minutes accessible to public	Frequency of meetings	Remarks
1

NIL

Manual –9

(Sec 4(1)(b) (ix))

Directory of officers and employees

Sl No	Name of designation	Office Phone number	E –mail address
1	Sri Jaladhar Dhal, Tahasildar	226450
2	Sri Lankeswar Amat, Addl.Tahasildar
3	Sri Bijaya Ku. Swain,Addl.Tahasildar

Mannaul –10

(Section 4 (1) (b) (X))

Sl No	Name and designation	Pay scale	Monthly renumeration
1	Jaladhar Dhal,Tdr	6500 /- to10500 /-	13,762.00
2	Lankeswar Amant,Addl.Tdr		13,351.00
3	Bijay Kumar Swain,Addl.Tdr		13,351.00
4	Muralidhar Sahu,HC	5000/- TO 8000/-	9,718.00
5	Jhulia Samal,S.c	4000/- to 6000/-	8,281.00
6	Nirakar Sahu,S.C		7,098.00
7	Hemanta Kumar Dalabehera,S.C		5,439.00
8	Anada Prasad Mishra,SC		7,774.00
9	Chandra Sekhar PradhanSC		7,774.00
10	Dasharathi BiswalJC	3050 to 4590	6295.00
11	Anjana NaikJC		6109.00
12	Sanatan GarnayakJC		5,915.00
13	Kumuda Bandhu PradhanJC		5,788.00
14	Pradeep Ku,Nayak JC		6,445.00
15	Akrura Behera RS	4750 to 7500	8,450.00
16	Niranjan Das,RS		8,028.00
17	Rabindra Sahu,Driver	3050 to 4590	6,549.00
18	Dinabandhu Kar,R,I		6,921.00
19	Dibakara Sahu,R,I		7,060.00
20	Jenamani Khuntia,RI		6,781.00
21	Judhistira Swain,RI		6,355.00
22	Sanatan Pradhan,RI		7,060.00
23	Kedarnatha Behera,RI		6,510,00
24	Nirakara Sahu,RI		4028.00
25	Bhimasen Sahu,RI		5,002.00
26	Hadibandhu Matiary,Amin	2750 to 4400	7,048.00
27	Kapileswar Satapathy,ARI	2650 to 4000	5,917.00
28	Tankadhara Sahu,ARI		5,917.00
29	Lingaraj BeheraARI		5,917.00
30	Jagabandhu Pradhan,ARI		5,548.00
31	Ghanashyam Sahu,PS	2550/- to 3200/-	5,205.00
32	Prasanna Ku.Sahu,PS		5,282.00
33	Akshya Ku.Tali,LP		5,324.00
34	Judhistira Meher,Peon		5,324.00
35	Kumudabandhu Garnayak,Peon		5,402.00
36	Minaketan Behera,Peon		5,402.00
37	Dukhishyam Naik,Peon		5,282.00
38	Tankadahar Bagh,Peon		5,282.00
39	Debarchan Behera, Peon		5,402.00
40	Amulya Kumar Biswal,Peon		5,205.00
41	Nabin ch.Dehury, Peon		3571.00
42	Dayanidhi Majhi, Peon		5,324.00
43	Khirod ch Thapa,Peon		5,324.00
44	Dukhabanhdu Oraon,Chainmain		5,205.00
45	Kshyama Sagar Pradhan,Chokidar		5,282.00
46	Mahadeb Garnayak, Choukidar		5,300.00

Manaul – 11

Section 4 (1)(b)(xi)

Non paln budget

Major Head	Activities to be performed	Sanctioned budget	Budget estimate	Revised estimate	Expenditure for the last year
03-2029-Land revenue-104-Management of govt.Estate 0013330-Tahasil Establishment(Non Plan)	Revenue	39,16,000.00	48,98,000.00	49,88,000.00	38,61,394.00

Plan Budget

Name of the planned scheme

Activities to be undertaken

Date of commencement

Expected date for completion

Amount sanctioned

Amount disbursement

NIL

Mannual –12

(Section 4(1)(b) (Xii))

List of institutions given subsidy.

Sl No	Name and address of the institution	Purpose for which subsidy provided	No of beneficiaries	Amount of subsidy	Previous years utilization on progress	Previous year achievement
1	Tahasil Office Deogarh

NIl

List of individuals give subsidy

Sl No

Name and address of the beneficiaries

Purpose for which subsidy provided

Amount of subsidy

Scheme and criteria

No of time subsidy given in past with purpose

NIL

Mannual -13

Section 4 (1) (b) (xiii)

Particulars of recipients of concession , permit , or unauthorisation granted

Sl No	Name and address of the beneficiaries	Nature of concession /permit /unauthorisation provided	Purpose for which granted	Scheme and criteria for selection	No of items ,similar concession given in past with purpose
1	Landless / Homesteadless person of the Tahasil	Concession	Construction of house and agriculture	As per the guidelines of Govt.in Revenue Deptt. there is provision for allotment of house site and agricultural land to the eligible homesteadless and landless persons by observing formalities as per Act & Rules	Constuction of house and cultivable land

Mannual – 14

Section 4(1)(b) (xiv)

Details of information

Sl No	Activities for which electronic data available	Nature of information available	Can it be share with public	Is it available web site or being used back and data base
1

Nil

Mannual –15

(Section 4 (1) (b) (xv) )

Sl No	Facility available	Nature of information available	Working hours
1	Tahasil Office,Deogarh	All kinds of land matters	10 A.M to 5 P.M
2	R.I offices	-do-	-do-
3	Notice Board	Notices	-do-

Mannual –16

Section 4 (1) (b) (Xvi)

List of public information officers

Sl No	Desgination of officers designated as PIO	Postal Address	Telephone number	E-mail address	Demarcation area- activities if more than one PIO is there
1	OIC Gen.Misc. Collectorate, Deogarh.	Collectorate Deogarh	066412268443

List of assistant public information Officers

Sl No	Desgination of officers designated as PIO	Postal Address	Telephone number	E-mail address
1	Biranchi Narayan Mishra,ASO cum Addl.Tahasildar	Tahasil office Deogarh	06641226450

First appellate authority in the Department

Sl No	Designation of officers designated as First appellate authority	Postal Address	Telephone number	E-mail address	Demarcation area- activities if more than one appellate authority is there
1	Sri Jaladhar Dhal(OAS), Tahasildar,Deogarh	Tahasil office Deogarh	06641226450

Mannual –17

Section 4(1 ) (b) (xvii)

A STATEMENT OF THE CATEGORIES OF DOCUMENTS HELD

Sl No	Nature of records	Details of information available	Units / sections where available	Retention period where available
1	O.P.D.R cases	-do-	-do-	12 years
2	Mutation	-do-	Revenue Section	12 years
3	O.P.L.E	-do-	-do-	6 years
4	Lease	-do-	Lease / Alienation section	5 years
5	Bebandavasta	-do-	Revenue Section	12 years
6	Other O.L.R ceiling Cases	-do-	-do-	06/12 years