Manual-1

Particulars of Organization, Function and duties

(Section 4(1)(b)(i))

 

1.Aims and objectives of the Organization:- Economic & Social Development of PTG (Paudi Bhuyan).

 

2.Mission/Vision:- Implementations of different schemes (Income generate scheme & community benefit scheme.

 

3.Brief history and background for its establishment:- The micro project namely Paudi Bhuyan Development Agency, Rugudakudar was established in the year 1993-94 & registered under Society Registration Act 1860 bearing No- SBP-4503-36/93-94. PBDA, Rugudakudar covers 851 paudi bhuyan house holds of 32 villages including 20 revenue villages and 12 hamlets with total population of 3401 ( male- 1714 and female- 1687) speed over 7 GPs in Barkote Block of Deogarh District. The geographical area is 10.879 sqkm. The total forest and pasture lands as recorded by RI office are Ac.4657.13 and 525.86 respectively.

 

 4.Orgnaisation charts:- Collector – cum – Chairman, PBDA, Rugudakudar.

                                                                        |

Sub-Collector, Deogarh cum Vice Chairman, PBDA, Rugudakudar.

                                 |

Special Officer, PBDA, Rugudakudar.

         |                                               |

Junior Engineer                      Junior Clerk cum typist

PBDA, Rugudakudar Peon

Fieldman                               Watcher cum sweeper

Driver

 

5.Allocation of business:- Smooth implementation of social & economic development like income generate scheme and community benefit scheme.

I.G.S.- Agriculture, Horticulture, Sericulture, Pisciculture, Irrigation etc.

C.B.S.- Education, Communication, Health programmes, drinking water facilities etc.

 

6.Duties to be performed to achieve the mission:- Supervision and monitoring of different schemes to improve the PTG from BPL to APL of paudi bhuyans.

 

7.Details of services rendered:- Economic and social development of PTG (paudi bhuyan)

           

8.citizens interaction:-

 

 

 

9.Postal address of the main office, attached/subordinate office/field units etc.

Main office – ST & SC Development Department, Orissa, Bhubaneswar.

Sub-ordinate office- Special Officer PBDA, Rugudakudar, AT/Po- Bamparda, Dist- Deogarh

Field Unit- -do-

 

10.Map of office location:-At present it is functioning in the DWCRA building located at Bumparada just by the side of the NH-6.

 

11. Working hours both for office and public.:- 10.00 AM to 1.30 PM working hour.

1.30 PM to 2.00 Pm lunch hour

2.00 PM to 5.00 PM working hour.

 

12, Public interaction, if any:- As per choice of PTG (Paudi bhuyan)

 

13.Grievance redress mechanism.:- Any grievance raised by PTG (paudi bhuyan) are disposed off in time.

 

 

 

 

Manual-2

Power and duties of officers and employees

(Section 4(I0(b)(ii))

Powers and duties of officers and staff

 

Sl. No.

Designation of Post

Power

Duties attached

Administrative

Financial

Statutory

Others

1

2

3

4

5

6

7

1

Spl. Officer PBDA (R)

Submission of budget estimate in respect of PBDA(R)

DDO

Protective, legislation, Supervision maintenance of registers and records.

Submission of report and return / compliance report / implementation of different schemes

 

Economic & social development of PTG (paudi bhuyan)

2

Junior Engineer

-

-

Execution of development works

-

All engineering works

3

Junior clerk cum typist

-

-

-

-

Preparation Of Bills, Budget, Establishment, Maintenance of Accounts and all ministerial works.

4.

Driver

-

-

-

-

Maintenance of office vehicle

5.

Field man

-

-

Execution of development works

-

Supervision of field

6

Peon

-

-

 

-

Help the above staff for smooth management of official work.

7

Watcher cum sweeper

-

-

-

-

To keep watch of office at night.

 

 

 

Manual-3

Procedure followed in decision making process

(Section 4(I0(b)(iii))

 

            On receipt of a letter the dealing assistant put, a diary on it and put the letter on the concerned file describing the subject matter in detail and submit it to the Special Officer (R) of order.

 

            Flow progress chart of decision – making processes is as follows:

 

            Special Officer, PBDA, Rugudakudar.

            Dealing assistant

 

 

 

Manual-4

Norma set for the discharge of functions

(Section 4(1)(b)(iv))

 

 

            As mentioned at Manual – 3 above

 

 

 

Manual-5

Rules, regulations, instructions, manuals & records for discharging functions

(Section 4(1)(b)(v))

 

Prepare a list of rules, regulations, instructions, manuals and records for discharging functions available with the public authority for the smooth discharge of its functions.

List of regulations, instructions, manuals and records

 

 

Sl.No.

Name of the act, rules, regulations etc

Brief gists of the contents

Reference No. if any

Price in case of priced publications

1

2

3

4

5

1

SC & ST Development Department Guideline

 

Guidelines of ST & SC Dev. Deptt. time to time

 

2

Governing Body meeting

 

Instruction of G.B meeting time to time

 

 

 

Manual-6

A statement of the categories of documents that are held by it for under its control

(Section 4(1)(b)(vi))

 

Details of the records, available may be made in a statement form, wingwise, unitwise, branch wise and it may be got tabulated, indexed and catalogued.(An illustrative list is given below)

A statement of the categories of documents held

Sl.No.

Nature of Record

Details of information available

Unit/Section where available

Retention period, where available

1

2

3

4

5

1

Received register

Record of received letter

SO, PBDA

Permanent

2

Issue register

Issue of letter

-do-

-do-

3

Index register

List of file

-do-

-do-

4

CL register

CL account of employees

-do-

-do-

5

Bill register

Details bill drawn

-do-

-do-

6

Increment register

Increment sanction

-do-

-do-

7

Service Book register

List of service book are available

-do-

-do-

8

Cash book

Record of daily office transaction

-do-

-do-

9

Acquitance roll

Payment of salary of staff

-do-

-do-

10

Postage stamp accounts register

Available / expenditure account of postage stamp

-do-

-do-

11

Assembly question

Receipt & dispatch of replay of assembly question.

-do-

-do-

12

Attendance register

Attendance of staff in the office

-do-

-do-

13

GPF of ledger

Record of GPF contribution of staff

 

-do-

-do-

14

Log book of vehicle

Movement of vehicle along with consumption of POL

-do-

-do-

15

Book of drawal

Records about drawal of bill from treasury

-do-

-do-

16

Advance register

Records for payment of advance for Govt. interest

-do-

-do-

17

Bank draft register

Record about received of bank draft in the office

-do-

-do-

18

Stock register of stationary

Account of received and distribution of stationary among staff

-do-

-do-

19

General stock register

Account for availability of office furniture

-do-

-do-

20

Scheme of register

Account for received and distribution of different scheme

-do-

-do-

21

Stock book of vehicle stock register

Account for POL and repair of vehicle

-do-

-do-

22

UC register

Submission of UC sent to Govt.

-do-

-do-

23

GIA register

Account for GIA received from Govt.

-do-

-do-

24

TA quittance register

Account for TA of staff

-do-

-do-

25

Register for ORV act

ORV act

-do-

-do-

26

Audit register

Compliance of audit report

-do-

-do-

27

Log book

Record for received of letter along with date of disposal

-do-

-do-

28

Peon book

Record for received of letters along with date of disposal

-do-

-do-

29

Files

As per index register

-do-

-do-

30

Engineering stock register

Record for received and utilistion of engineering materials

-do-

-do-

 

 

Manual-7

Particulars of any arrangement that exists for consultation with or representation by the member of the public in relation to the formulation of its policy of implementation.

(Section 4(1)(b)(vii))

Details of consultative committee and other bodies with witch consultations are held.

Sl. No.

Name and address of the consultative committees/bodies

Constitution of the committee/body

Role & responsibility

Frequency of meetings

1

G.B. meeting PBDA, Rugudakudar

As Per Govt. Resolution No.12360 / TW Dt.01.05.93 Of Tribal Welfare Deptt., Orissa, Bhubaneswar.

1. Collector Chairman

2. Sub-Collector Vice Chairman

3. M.P. Member

4. M.L.A. Member

5. Chairman PS- Barkote, Member

6. DWO, Deogarh, Member

7. DAO, Deogarh Member

8. ARCS, Kuchinda

9. CDVO, Deogarh

10. DFO, Deogarh

11. ASCO, Deogarh

12. Horticulturist, Deogarh

13. Sarpanch, Kalla GP

14. Sarpanch Kaliapal GP

15. Sarpanch Bamnparada GP

16. Sarpanch Gurusang GP

17. Sarpanch Saruali GP

18. MO, PHC, Bamparada

19. BDO Barkote Block

20. DI of School SSD Sambalpur

21. BM, SBI, Khajurikhaman

22. Smt. Bela Dei, Gurusang

23.Spl. Officer, PBDA, Rugudakudar, Member Secretary

 

Preparation of Annual action plan and review of target and achievement on different scheme

 

 

 

Manual-8

A statement of boards, council, committees and other bodies constituted

(Section 4(1)(b)(viii))

 

List of boards, councils, committee etc.

 

Sl. No.

Name and address of the body

Main functions of the body

Constitution of the body

Date of constitu-tion

Date up to which valid

Whether minutes accessible to public

Frequency of meetings

Remarks

1

2

3

4

5

6

7

8

9

1

GB meeting PBDA (R)

Preparation of Annual action plan and review of target and achievement on different schemes

As per Govt. resolution No-12360 / TW dt.01.05.93 of Tribal Welfare Deptt.

The Chairman and members of GB meeting as indicated in Manual-7

1993-94

As per Govt. instruction and instruction of GB meeting

Yes

Subject of restriction of Govt. from time to time

Quarterly

 

 

Manual-9

Directory of Officers and employees

(Section 4(1)(b)(ix))

Directory

Sl. No.

Name & Designation

Address

Office Phone No.

E-Mail address

1

B. Sahoo OWS, DWO, Deogarh I/C Spl. Officer PBDA, Rugudakudar

Spl. Officer PBDA Rugudakudar

AT/Po- Bamparada

Dist- Deogarh

 

 

2

K.S. Sahoo, Junior Engineer, PBDA (R)

-do-

 

 

3

N.G. Behera, Junior Clerk cum Typist

-do-

 

 

4

P.C. Behera, Driver

-do-

 

 

5

B. Mahakul, FD

-do-

 

 

6

C.R. Mohanty, Peon

-do-

 

 

7

A.K. Nayak, Watcher cum sweeper

-do-

 

 

 

 

Manual-10

The monthly remuneration received by each of the Officers and employees, including the system of compensation as provided in its regulations

(Section 4(1)(b)(x))

 

Sl. No.

Name & Designation

Pay Scale

Monthly remuneration

1

B. Sahoo OWS, DWO, Deogarh I/C Spl. Officer PBDA, Rugudakudar

-

DWO, Deogarh

2

K.S. Sahoo, Junior Engineer, PBDA (R)

5000-8000/-

8450.00

3

N.G. Behera, Junior Clerk cum Typist

3200-4900/-

7132.00

4

P.C. Behera, Driver

3050-4590/-

Not drawn due to want of allotment

5

B. Mahakul, FD

3050-4590/-

5247.00

6

C.R. Mohanty, Peon

2550-3200/-

5205.00

7

A.K. Nayak, Watcher cum sweeper

DLR

1350.00

 

Note: Details about system of compensation provided in regulations may be given

 

Manual-11

The budget allocated to each agency

(Section 4(1)(b)(xi))

Non-Plan Budget

For feeding programme

 

Major Head

Activities to be performed

Sanctioned

Budget estimate

Revised estimate

Expenditure for last year

Unit

Amount

1

2

3

4

 

5

6

D No.11-2225

Payment of personal entitlements of the officers and employees, electricity dues, telephone charages, motor vehicle, water charges etc

Pay

DA

HAR

OA

RCM

TE

MV

OE

Electric

Water charges

Telephone

1,54,000/-

   94,000

     9,000/-

 

-

-

 

-

-

-

3,000/-

 

150/-

 

 

 

-

 

2,17,760/-

1,43,696/-

10,889/-

 

-

5000/-

 

15,000/-

25,000/-

10,000/-

3,000/-

 

155/-

 

 

 

5,000/-

 

1,75,178/-

1,08,724/-

10,385/-

 

90/-

1,800/-

 

5,000/-

8,000/-

5,000/-

5,000/-

 

100/-

 

PLAN BUDGET

ANNUAL ACTION PLAN FOR THE YEAR 2005-06 OF PAUDI BHUYAN DEVELOPMENT AGENCY, RUGUDAKUDAR, DISTRICT_ DEOGARH UNDER S.C.A.

 

1.         NAMEOF THE DISTRICT                             DEOGARH

 

2.         NAME OF THE MICRO PROJECT               PAUDI BHUYAN DEVLOPMENT

                                                                                    AGENCY RUGUDAKUDER

3.         TOTAL HOUSE HOLD                                  851(PAUDI BHUYAN ST PTG)

 

4          TOTAL POPULATION                                  3401 (1714 Males & 1687 Females)

 

 

Sl

No.

 

Project location

Project cost with unit{in Rs.}

No of ST beneficiaries and no of family

ST female  beneficiaries and no of family

Amount income per family per year to be generated by this project (in Rs.)

 

IRRIGATION PROJECT ONGOING PROJECT

 

 

 

 

A

CANALAT GADIA NALLA

42000

16

-

1000

B

SARANKOTE KATA

40000

40

-

1000

C

RUGUDAKUDERCANAL

100000

90

-

1500

D

GURUSANG CANAL

35000

30

-

1000

E

DEVICHUAN TANK

100000

40

-

500

F

WHSAT AUTAL

100000

40

5

500

2

SERICULTURE

417000

 

 

 

 

SUPPLY OF TASSER SEEDS

TO 50BHUYAN FAMILYES

@Rs.500/-PER FAMILYX50

25000

40

10

1500

3

PISICULTUR

 

 

 

 

 

SUPPLYOFMATERIALS

FOR FISHING

CULTIVATION TO 7 SHG

(PTG) INCLUDING70FIMALS

MEMBERS Rs.5000/-PER

GRUPS X7 GROUPS

35000

-

70

1000PER SHG

4

SMALL TRADE

 

 

 

 

 

SUPPLY OF SEWING

MACINE  TO 6 FIMALETO 6 FIMALE@RS 5000/-INCLUDINGT.C

300000

-

6

20000

 

ANIMALHUSBANDRY

PROGRAMING

 

 

 

 

A

SUPPLY OF CHICKS OF BANARAJABREAD

@RS 1000X50FAMILIES

50000

-

50

55000

B

SUPPLYOF MEDICINE FOR DOMESTIC ANIMAL FOR 851FAAMILIESS

50000

851

FAMILIES

 

 

 

 

607000

 

 

 

 

COMMUNITY BENEHT

SCHEME

 

 

 

 

6

EDUCATION 

PROGRAMME

 

 

 

 

A

REMUNERRATION

TO 9 MPCsFOR 9

GYANAMANDIRA

@RS .50/- PER DAY EXCLUDING SUN DAY

RS 1300/-X9X12MONTH

9GYANAMANDIR

851FAMILIES

 

 

140000

7

COMMUNICATION

PROGRAMME

 

 

 

 

 

Completion of incomplete road from Saruali to Bijadihi

Befefited 4 villages covering 570 families

 

 

71000

 

 

ABSTRACT

 

A.        Income generating scheme                    : Rs.6,07,000.00

 

B.         Community benefit scheme                    : Rs.2,11,000.00

                                                                        ---------------------

                                                                          Rs.8,18,000.00

 

(Rupees eight lakhs eighteen thousand) Only

 

Manual-12

The manner of execution of subsidy programme

(Section 4(1)(b)(xii))

List of institutions given subsidy

 

Sl.No.

Name & address of the institutions

Purpose for which subsidy provided

No. of beneficiaries

Amount of subsidy

Previous ears utilization progress

Previous year achievements

1

2

3

4

5

6

7

 

                                                NIL

 

List of individuals given subsidy

Sl.No.

Name & address of the beneficiaries

Purpose for which subsidy provided

Amount of subsidy

Scheme and criterion for selection

No. of time subsidy given in past with purpose

1

2

3

4

5

6

 

Details of schemes under which subsidies are granted should be given.

                       

                        Allotment not received during 2005-06

 

Manual-13

Particulars of recipients of concessions, permits or authorizations granted

(Section 4(1)(b)(xiii))

Non-Plan Budget

List of beneficiaries

Sl.No.

Name & address of the beneficiaries

Nature of concession/ permit/ auth- organization provided

Purpose for which granted

Scheme and criterion for selection

No. of item similar concession given in past with purpose

1

2

3

4

5

6

 

Note: Creation of database and its hosting on website should be done on priority basis for activities like issue of permits issue of authorizations, grant of concessions licenses etc.

 

Not applicable for the SO, PBDA, Rugudakudar

 

Manual-14

Information available in an electronic form

(Section 4(1)(b)(xiv))

Details of information

Sl.No.

Activities for which electronics data available

Nature of information available

Can it be shared with public

Is it available website or is being used back and data base

1

2

3

4

5

 

 

      Not applicable.

 

 

Manual-15

Particulars of facilities available to citizens for obtaining information.

(Section 4(1)(b)(xv))

 

Sl. No.

Facility available

Nature of information available

Working hour

1

2

3

4

1

Information centre

 

 

2

Website

 

 

3

Library

 

 

4

Notice Board

 

 

 

The records / informations are  available in the Spl. Officer, PBDA, Rugudakudar. These are available during the office hours.

 

Manual-16

Name, Designation and other particulars of public information Officers

(Section 4(1)(b)(xvi))

 

List of Public Information Officers

Sl. No.

Designation of Officer designated as PIL

Postal address

Telephone No.

E-Mail address

Demarcation of Area/Activities, if more than one PIO is there.

1

2

3

4

5

6

1

Spl Officer PBDA Rugudakudar

At/Po- Bamparada

NIL

NIL

 

 

List of Assistant Public Information Officers

Sl.No.

Designation of the Officer, Designated as Assistant PIO

Postal Address

Telephone No.

E-Mail Address

1

2

3

4

5

 

 

NIL

 

 

 

As per Govt. order no.31981 dt.3.9.05 of ST & SC dev. Deptt. Orissa BBSR.

 

 

 

 

 

First appellate authority in the department

Sl.No.

Designation of the Officer designated as First appellate authority

Postal address

Telephone NO.

Email address

Demarcation of area/activities if more than one appellate authority is there

1

2

3

4

5

6

 

 

NIL

 

 

 

 

Manual-17

Other information as may be prescribed

(Section 4(1)(b)(xvii))

 

All other information as may be prescribed for dissemination shall be collected, tabulated, Complied, collected and provided in the form of manual form time to time as per the provision.

 

 

***********************************************************************************************