Manual-1

Particulars of Organization, Function and duties

(Section 4(1)(b)(i))

1. Aims & Objective of the Organisation : Rural Water Supply and Sanitation.

2. Mission & Vision :

Provide safe drinking water to Rural People through hand pump and pipe water supply scheme including Rural Sanitation Programme.

3. Brief history and background its establishment :

The R.W.S.S. Sub-Division Office started function w.e.f. from 15.01.1993 after creation of under Sambalpur District.

4.

Executive Engineer

Organisation chart

5. Allocation of Business :

Provide safe drinking water to Rural People through hand pump and pipe water supply scheme including Rural Sanitation Programme for Rural Areas with School and Anganwadi Sanitation.

6. Duties to be performed to achieve the mission :

i. Supervision & Monitoring of original work and repair maintenance work.

ii. Supervision and Monitoring of TSC Activities.

7. Details of service rendered : Provide Safe Drinking Water for Rural People

8. Citizens interaction : As and when necessary.

9. Postal address of the main Office, Attached/ Subordinate Office/ Field Units etc.

Main Office : Chief Engineer, R.W.S.S., Orissa,

Bhubaneswar.

Circle Office : Superintending Engineer, R.W.S.S.,

Sambalpur.

Division Office : Executive Engineer, R.W.S.S.,

Sambalpur.

Sub-Division Office : Assistant Engineer, R.W.S.S.,

Deogarh.

Field Units : Jr. Engineer, Tileibani, At/P.O.-Tileibani, Dist-Deogarh.

Jr. Engineer, Barkot, At/P.O.-Barkot, Dist.-Deogarh

Jr. Engineer, Reamal, At/P.O.-Reamal, Dist.-Deogarh

10. Map of office location : Available in District Office.

11. Working hours both for office and public : 10 A.M. to 1.30 P.M. Working hour.

1.30 P.M. to 2 P.M. Lunch hour.

2 P.M. to 5 P.M. working hour.

12. Public interaction, if any : As per requirement of Public.

13. Grievance redress mechanism : Any grievance received are disposed of in time.

Manual-2

Power and duties of officers and empooyees

(Section 4 (I0(b)(ii))

Powers and duties of officers and staff

Sl. No.	Designation of Post	Power				Duties attached
Sl. No.	Designation of Post	Administrative	Financial	Statutory	Others	Duties attached
1	2	3	4	5	6	7
1.	Asst. Engineer, R.W.S.S.	Submission of Plan Estimate in respect of Original & Repair Works	--	Supervision of , Maintenance & original works, submission of report and returns/ compliance report inspection of work/ Office/ C.C.R. enforcement of Act. & formulation of special Schemes etc.
2.	Junior Clerk					Received, Issue and Despatch of letters and Maintenance of Postage Stamp Accounts. Issue of Compliance to Inspection Reports/ Preparation of Meeting Information relating to Development and Miscellaneous nature. Holding Quarterly Review Meetings and Correspondence on Development and Miscellaneous affairs/ Preparation of Assembly Question reply/
3.	Peon					Delivery of letters and other Official works.

Note: Substantive powers and duties for each position may be defined.

Manual-3

Procedure followed in decision making process

(Section 4(I0(b)(iii))

The procedure can be described both in narrative form and through Flow Process Chart. In narrative form the stages through which a proposal passes, the levels at which it gets examined and the final authority to which it has to go for approval may be explained.

The Flow Process Charts can give a comprehensive process as may be seen from the following illustration of disposal of letters.

Flow process chart for disposal of letters

Sl. No.	Activity	Level of action	Time frame
1	2	3	4
1.	To receive letters/ applications coming from different quarters	Junior Clerk	Same day
2.	To mark letter/ application to concerned Dealing Assistant after initial of D.W.O.	Junior Clerk	Same day
3.	To put diary number on the letter or application after marking of Asst. Engineer and handover the same to concerned Jr. Engineer	Junior Clerk	Same day
4.	To enter the letters/ applications in the log book.	Junior Clerk	Same day
5.	To put the letter/ application in file by the Junior Clerk before Asst. Engineer	-do-	Urgent letters on the same day and other letters within 2-3 days.
6.	To visit premises of applicant and verify the facts and report to Asst. Engineer.	Jr. Engineer	-do-
7.	(a) To disposed of file (b) To send the file to Executive Engineer if required.	Asst. Engineer	Same day

The charts may be prepared for major functions.

Manual-4

Norma set for the discharge of functions

(Section 4(1)(b)(iv))

Details of norms and standards set out can be given in respect of various activities. Some of the norms are indicated below as an illustrations.

Illustration

Sl. No.	Activity	Time frame/Norm	Remarks
1	2	3	4
1.	Diary of letter	3 minutes per letter
2.	Despatch of letter	5 minutes per letter	Registered dak including entry in messenger book
3.	Preparation of Plan Estimate for Water Supply Scheme	7 days per Scheme	Survey and investigation of site.

Manual-5

Rules, Regulations Instructions, Manuals & Records for discharging functions

(Section 4(1)(b)(v)

Prepare a list of Rules, Regulations, Instructions, Manuals and Records for discharging functions available with the public authority for the smooth discharge of its functions.

List of Regulations, Instructions, Manuals and Records

Sl. No.	Name of the Act, Rules, Regulations etc.	Brief gist of the contents	Reference No. if any	Price in case of priced publications
1	2		4	5
1.	O.P.W.D. Code	To adopt rules, regulation, standards, and specification about civil work.		275.00
2.	P.W.D/P.H.D. Schedule Of Rate.	-do-		--
3.	Indian Practical Civil Engineer’s Hand Book			300.00
4.	Water Supply and Sewerage Manual.			275.00
5.	I.S.I. Specification			--

Manual-6

A statement of the categories of documents that are held by it for under its control

(Section 4(1)(b)(vi))

Details of the Records, Available may be made in a statement form, wing wise, unit wise, branch wise and it may be got tabulated, indexed and catalogued. (An illustrative list is given below)

A statement of the categories of documents held

Sl. No.	Nature of Record	Details of information available	Unit/ Section where available	Retention period, where available
1	2	3	4	5
1.	Receive Register	A.E. Office	Issue/Receive	Three Years
2.	Issue Register	-do-	-do-	Three Years
3.	Despatch Register	-do-	-do-	Three Years
4.	Postage Stamp Account Register	-do-	-do-	Three Years
5.	Peon Book	-do-	-do-	Three Years
6.	Revenue Collection Register	-do-	-do-	Three Years
7.	M.B. Movement Register	-do-	-do-	Three Years
8.	Office Order Register	-do-	-do-	Three Years
9.	File Index Register	-do-	-do-	Three Years
10.	Tubewell Directory	-do-	-do-	Three Years
11.	Cash Book	-do-	-do-	Three Years
12.	Subsidiary Cash Book	-do-	-do-	Three Years
13.	Incumbency Register	-do-	-do-	Three Years
14.	Attendance Register	-do-	-do-	Three Years
15.	Bill Register	-do-	-do-	Three Years

Manual-7

Particulars of any arrangement that exists for consultation with or representation by the member of the public in relation to the formulation of its policy of implementation.

(Section 4(1)(b)(vii))

Details of consultative committee and other bodies with withch consultations are held.

Sl. No.	Name and address of the consultative committees/ bodies	Constitution of the committee/body	Role & responsibility	Frequency of meetings
1	2	3	4	5
N I L

Other procedures adopted for formal and informal consultations with the public may also be indicated such as Bhagidari, Jan Sunvai, interaction with resident welfare associations etc.

Other details whether the meetings are open to public, minutes are accessible to public etc. may also be indicated.

Manual-8

A statement of Boards, Council, Committees and Other Bodies Constituted

(Section 4(1)(b)(viii))

List of boards, Councils, Committee etc.

Sl. No.	Name and address of the body	Main functions of the body	Constitution of the body	Date of constitution	Date upto which valid	Whether minutes accessible to public	Frecuency of meetings	Remarks
1	2	3	4	5	6	7	8	9
N I L

Please attached copies of detailed notification/orders for their constitutions.

Manual-9

Directory of Officers and Employees

(Section 4(1)(b)(ix))

Manual-10

The monthly renumeration received by each of the Officers and Employees, including the system of compensation as provided in the deregulations

(Section 4(1)(b)(x))

S.No. .	Name and Designation	Pay scale/Monthly remuneration
1.	Sri ChittaRanjan Sahoo Asst. Engg.	6500-200-10500/-	11250/-
2.	Sri IndraMani Sahu Jr. Engg.	5500-175-9000/-	10500/-
3.	Sri Surendra Kisku -do-	5000-150-8000/-	9950/-
4.	Sri Krushna Ch. Pradhan -do-	5000/-	5000/-
5.	Sri Raj Kishor Jit. Jr. Clerk	3050-75-3950-80-4590	6350/-
6.	Sri Abhimanyu Patra Peon	2550-to-3000/-	5300/-
7.	Sri Biswa Natha Majhi -do-	2550-to-3000/-	5300/-

Note : Details about system of compensation provided in regulations may be given

Manual-11

The budget allocated to each agency

(Section 4(1)(b)(xi))

Non-Plan Budget

For feeding programme

Major Head	Activities to be performed	Sanctioned budget	Budget estimate	Revised estimate	Expenditure for last year
1	2	3	4	5	6
Available at Division Office Sambalpur.

Plan Budget

Name of the Plan/Scheme	Activities to be undertaken	Date of commencement	Excepted date for completion	Amount sanctioned	Amount disbursed/spent
1	2	3	4	5	6
Available at Division Office, Sambalpur.

Manual-12

The manner of execution of subsidy programme

(Section 4(1)(b)(xii))

List of institutions given subsidy

Sl. No.	Name & address of the institutions	Purpose for which subsidy provided	No. of beneficiaries	Amount of subsidy	Previous ears utilization progress	Previous year achievements
1	2	3	4	5	6	7
NIL

List of individuals given subsidy

Sl. No.	Name & address of the beneficiaries	Purpose for which subsidy provided		Amount of subsidy		Scheme and criterion for selection	No. of time subsidy given in past with purpose
1	2	3	4		5		6
N I L

Details of schemes under which subsidies are granted should be given.

Manual-13

Particulars of receipients of concessions,permits or authorizations granted

(Section 4(1)(b)(xiii))

Non-Plan Budget

List of beneficiaries

Sl. No.	Name & address of the beneficiaries	Nature of concession/permit/ authorization provided	Purpose for which granted	Scheme and criterion for selection	No. of item similar concession given in past with purpose
1	2	3	4	5	6
N I L

Note: Creation of database and its hosting on website should be done on priority basis for activities like issue of permits issue of authorizations, grant of concessions licenses etc.

Manual-14

Information available in an electronic form

(Section 4(1)(b)(xiv))

Details of information

Sl. No.	Activities for which electronics data available	Nature of information available	Can it be shared with public	Is it available website or is being used back and data base
1	2	3	4	5
N I L

Manual-15

Particulars of facilities available to citizens for obtaining information.

(Section 4(1)(b)(xv))

Sl. No.	Facility available	Nature of information available	Working hour
1	2	3	4
1.	A.E.R.W.S.S. Office, Deogarh	Relating to Original, & Repair Works of Tube Well & P.W.S. & T.S.C.	10 A.M. to 1.30 P.M. 2 P.M. to 5 P.M.
2.	www.deogarh.nic.in	17 Points Right to Information Act.	Any time.
3.	Library	Not Available	--
4.	Notice Board	All kind of Advertisements information are available in record, file form& available to public if desire through Notice Board.	During Office Hour.

Manual-16

Name, Designation and other particulars of public information Officers

(Section 4(1)(b)(xvi))

List of Public Information Officers

Sl. No.	Designation of Officer designated as PIO	Postal address	Telephone No.	E-Mail address	Demarcation of Area/Activities, if more than one PIO is there.
1	2	3	4	5	6
1.	A.E.R.W.S.S., Deogarh	At/P.O./Dist.- Deogarh	06641 – 226452	--	Deogarh District

List of Assistant Public Information Officers

Sl. No.	Designation of the Officer, Designated as Assistant PIO	Postal Address	Telephone No.	E-Mail Address
1	2	3	4	5
1.	J.E., R.W.S.S., Barkote	At/Po-Barkote	Not available	Not available
	J.E., R.W.S.S., Reamal	At/Po-Reamal	Not available	Not available
	J.E., R.W.S.S., Teleibani	At/Po-Teleibani	Not available	Not available

First Appellate Authority in the department

Sl. No.	Designation of the Officer designated as First appellate authority	Postal address	Telephone No.	Email address	Demarcation of area/ activitires if more than one appellate authority is there
	2	3	4	5	6
1	E.E., R.W.S.S., Sambalpur	At/P.O./Dist.- Sambalpur	06632412825	Not available	Sambalpur, Deogarh, & Jharsuguda District.

Manual-17

Other information as may be prescribed

(Section 4(1)(b)(xvii))

All other information as may be prescribed for dissemination shall be collected, tabulated. Complied, collected and provided in the form of manual form time to time.

Sl. No.	Name & Designation	Office Phone No.	E-Mail address
1.	Sri Chitta Ranjan Sahoo, Asst. Engg.	06641 – 226452	--
2.	Sri Indramani Sahu, Jr. Engg.	-do-	--
3.	Sri Surender Kisko, -do-	-do-	--
4.	Sri Krushna ch. Pradhan, -do-	-do-	--
5.	Sri Raj Kishore Jit. Junior Clerk	-do-	--
6.	Sri Abhimayu Patra. Peon	-do-	--
7.	Sri Biswanatha Majhi. –do-	-do-	--

Executive Engineer